Accounts Assistant at Gearset

What’s the opportunity for an Accounts Assistant at Gearset?

• You’ll take day-to-day ownership of payroll operations across the UK and US, making sure everything runs accurately, on time, and with clear communication.
• You’ll be the go-to person for payroll queries, working closely with colleagues and external providers to keep records, inputs, and approvals in good shape.
• Alongside payroll, you’ll support the core transactional finance processes from accounts payable and expenses through to accounts receivable.
• You’ll also play a part in month-end activities, helping with reconciliations and general ledger support to ensure our numbers are reliable and well controlled.
• As Gearset continues to grow, you’ll work with the wider Finance and People teams to keep processes consistent, improve how we work, and pitch in on ad-hoc projects when needed, helping the team scale in a sensible, sustainable way.

What you’ll achieve

• You’ll take ownership of payroll delivery, ensuring UK payroll runs accurately and on time, while supporting reliable processing for our US team.
• You’ll be the first point of contact for payroll questions, resolving issues clearly and building trust through consistent, dependable support.
• You’ll help keep our core finance operations running seamlessly by maintaining clean, well-organised records across payroll, accounts payable, expenses, and accounts receivable, and by supporting a controlled, timely month-end close through reconciliations and general ledger support.
• You’ll contribute to strengthening finance controls and documentation as Gearset scales, spotting opportunities to improve how we work and helping the team introduce more efficient, sustainable processes.
• You’ll work closely with the wider Finance team to provide flexible support during busy periods, learning from experienced colleagues and contributing to a collaborative, feedback-driven environment.

About you

• You’ll bring hands-on experience processing payroll, with a strong understanding of how to handle sensitive and confidential data appropriately.
• You’re comfortable owning detailed, deadline-driven work and take pride in being accurate and well organised.
• You’ll have a solid grasp of core accounting principles, including ledgers, matching, accruals, and reconciliations, and you’re able to apply that knowledge day to day.
• You communicate clearly and confidently with colleagues and external partners, and you’re happy working independently, using your initiative to juggle priorities in a growing, fast-moving environment.

Great to haves

• You bring a continuous improvement mindset, with the confidence to question how things are done today and the curiosity to find better, more efficient ways of working.
• You have experience supporting global payroll and employer-of-record arrangements.
• Payroll or finance qualifications, such as AAT or CIPP.

Salary and benefits (the stuff you’d expect!)

• Salary is up to £38,000 per annum (depending on experience)
• This is a full-time role working Monday to Friday, with flexible home working. For most of us, that means 2-3 days a week in the office. We’d also consider part-time hours for the right candidate.
• Opportunity to join our Long Term Incentive Plan
• Generous personal development budget for courses, conferences, or whatever is useful to your professional development in the role of up to £1500 per year
• Top end hardware provided
• Free lunch in the office
• 25 days holiday plus bank holidays (with the option to buy an extra 5 each year)
• Company Pension Plan (matching up to 5%)
• Bupa health care
• Life Insurance & critical illness cover
• Discounted gym membership, as well as a range of health and wellness benefits