Jr. Logistics and Records Management Specialist at Avacone

Description

Our client

Our client is a well-established bank based in Basel, operating in a highly regulated environment. To strengthen its Logistics, Correspondence and Records Management function, we are looking for a reliable and structured specialist with strong experience in information handling, records management and M365-based collaboration tools.

Your Responsibilities. Records and Information Management

·       Management of bank records in accordance with internal policies and regulatory requirements

·       Administration of physical and electronic records throughout their lifecycle, including storage, retrieval, quality control and disposal

·       Ensuring compliance with defined records management processes and retention schedules

·       Use and maintenance of Records Management Tools for structured information handling

Correspondence and Logistics

·       Processing of all incoming and outgoing business correspondence, including physical mail, fax and electronic communication

·       Registration, scanning, indexing and distribution of business correspondence

·       Handling of confidential internal records with a high level of discretion and accuracy

·       Coordination of logistics related to document handling and archiving

Business Support and Guidance

·       Providing support and guidance to business units on proper information and records management practices

·       Acting as a point of contact for questions related to document handling, correspondence processes and records compliance

·       Supporting audits and internal controls related to records and information management

Technologies and Tools

·       MS SharePoint

·       M365 Apps (Outlook, Word, Excel, Teams, OneDrive)

·       Records Management Tools

·       Electronic document and archive systems

Requirements

Your Profile

·       Completed commercial training or equivalent professional experience, ideally in a banking or regulated environment

·       Proven experience in records management, correspondence processing or information logistics

·       Strong understanding of document lifecycle management, both physical and electronic

·       Confident handling of MS SharePoint and M365 applications

·       Structured, reliable and detail-oriented working style

·       High sense of responsibility and discretion when handling confidential information

·       Very good English skills, German is an advantage