Bilingual Personal Executive Assistant bei Roebuck Law Firm

Description

Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant. This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations.

Position Overview:

The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive.

Responsibilities:

Email, Communication & Calendar Management

• Triage and filter high-volume email inboxes (personal and professional)
• Flag urgent items, draft simple responses, and organize emails into clear folders/labels
• Manage calendar: schedule and reschedule appointments, calls, and meetings
• Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish)

Personal Life Management

• Book and manage personal appointments (medical, dental, car service, home services, etc.)
• Handle travel logistics: flights, hotels, rental cars, and detailed itineraries
• Assist with personal projects, to-do lists, and follow-ups
• Research and compare options for purchases, services, and vendors

Administrative & Organizational Support

• Fill out forms, applications, and basic paperwork accurately
• Maintain organized digital files, notes, and checklists
• Track deadlines, reminders, and renewals (licenses, subscriptions, etc.)
• Run light personal errands as needed (if local and agreed in advance)

Executive & Professional Support

• Prepare correspondence, documents, and reports
• Coordinate professional travel and logistics
• Support special projects and act as the point of contact for scheduling and coordination

Requirements

Must-Have Qualifications:

• Fluent in Spanish and English (spoken and written)
• Prior experience as a personal assistant, executive assistant, or administrative assistant
• Strong email and calendar management skills (Gmail, Outlook, or similar)
• Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools
• Extremely organized, detail-oriented, and reliable
• High level of discretion and confidentiality with personal, financial, and professional information
• Strong written communication skills and professional phone etiquette
• Must be based in or near Las Vegas, Nevada

Nice-to-Have:

• Experience working with busy professionals, business owners, or executives
• Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets)
• Prior experience working with Spanish-speaking families or clients
• Flexible schedule to occasionally handle time-sensitive items

Benefits

Because this position is currently offered as a 1099 Independent Contractor role, traditional employee benefits do not apply during the contract period. However, Roebuck Law Firm is committed to building long-term relationships with high-performing team members, and certain benefits may become available in the future if the contractor is transitioned into a W-2 employee position.

Current Benefits for 1099 Independent Contractors

As an independent contractor, you will have the flexibility and autonomy that come with contractor status, including:

• Flexible Scheduling (based on project needs and firm deadlines)
• Remote or Hybrid Work Options (when applicable to your duties)
• Opportunity for Long-Term, Ongoing Work based on performance
• Professional Growth and Skill Development through exposure to personal injury law processes
• Competitive Contract Compensation

Potential Future Employee Benefits

If the Firm determines that you are an ideal long-term fit and extends an offer for a full-time W-2 employee position, you may become eligible for the following benefits:

• Health, Dental, and Vision Insurance
• Paid Time Off (PTO) & Paid Holidays
• 401(k) Retirement Plan (with potential employer match)
• Performance-Based Bonuses
• Continuing Legal Education (CLE) Support (for qualifying legal positions)
• Professional Development & Training Opportunities
• Employee Wellness and Work-Life Balance Programs

Important Note

All employee benefits listed above apply only to W-2 employee positions and are not available during the 1099 contracting phase. Eligibility for any future benefits is contingent upon the firm offering—and the contractor accepting—a formal employee position.

• How To Apply:
• Please submit your job application along with a paragraph or two explaining how you would be an asset to the firm given your experience in the "Summary" field of the application.