Service Billing Assistant at Mark III Construction

Description

Mark III Construction is seeking a Service Billing Assistant to support its MEP Service company, M3 Service.  The Service Billing Assistant will work closely with Service administrative staff, managers, and customers to ensure that invoices are issued with accuracy while under tight timelines.  This position provides an opportunity to be part of a team within a dynamic industry and a quickly-growing company.  The successful applicant will be exposed to multiple aspects of the business through the course of his/her daily activities.

Position hours would be 20-30 hours per week M - F

Requirements

• Collaboration with Operations team including dispatchers, account managers, service managers, sales personnel and company leadership
• Prepare and issue billings for service agreements and quoted work in line with company goals and client expectations
• Update GL accounts in Sage 300
• Receive and process purchase orders aligning with vendor payment requirements
• Securing, preparing and delivering forms in line with client requirements
• Responding promptly to customer requests and providing solutions issues as they arise
• Identifying billing roadblocks and escalating as needed
• Data Entry
• Prioritizing tasks based on varying customer and company deadlines
• Participating in continuous improvement initiatives
• Other duties as assigned based upon skill, knowledge, and interest 

Outcomes

• For invoices within Billing’s control, maintain an average monthly billing turnaround time of 5 days.
• Achieve an overall monthly average billing turnaround time of 10 days.

Requirements

• At least 1 years’ experience performing administrative duties, customer service and/or basic accounting (preferred)
• Proficient in Microsoft Office Suite
• Experience with Build Ops (or other) commercial management software and/or Sage 300 software a plus
• Willingness to learn and grow in a dynamic environment
• Excellent verbal and written communication skills
• Team player
• Positive attitude
• Dependability and flexibility

Benefits

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• On Site Gym

Salary Range: $20 - $25 per hour DOE