Executive Assistant - Enterprise Sales at Futurex

Description

Overview

We’re seeking a highly organized and proactive Executive Assistant to support our enterprise sales leadership team. This individual will be a key strategic partner to senior sales executives — ensuring operational excellence, seamless communication, and efficient execution across sales initiatives. The ideal candidate has prior experience supporting executives in high-growth B2B technology or enterprise sales environments and thrives in a fast-paced, deadline-driven setting.

Key Responsibilities

Executive Support

• Manage complex calendars, coordinate global meetings, and prioritize shifting demands across multiple time zones.
• Draft, edit, and prepare correspondence, presentations, and reports on behalf of sales leadership.
• Handle confidential information with discretion and sound judgment.
• Arrange domestic and international travel logistics, including itineraries, expense reports, and approvals.
• Proactively anticipate executive needs and resolve issues before they arise.

Sales Operations & Coordination

• Partner with Sales Ops to track enterprise pipeline, key account activities, and deal milestones.
• Help prepare executive-level briefings, QBR decks, and board-ready sales summaries.
• Coordinate cross-functional communication between Sales, Marketing, Product, and Finance.
• Maintain CRM hygiene and reporting cadence by assisting with data validation and follow-up actions.
• Support event logistics for major sales initiatives (kickoffs, partner summits, customer conferences, etc.).

Administrative & Project Management

• Manage internal meeting rhythms (1:1s, forecast calls, team syncs, meeting minutes) and follow-through on action items.
• Support hiring, onboarding, and team-building activities for enterprise sales personnel.
• Track and report key deadlines, renewals, and account planning deliverables.
• Develop and refine administrative processes to improve productivity and executive efficiency.

Requirements

Qualifications

• 5+ years of experience supporting VP- or C-level executives, preferably in enterprise software, SaaS, or tech sales organizations.
• Demonstrated understanding of sales processes, CRM systems (Salesforce preferred), and pipeline management.
• Exceptional written and verbal communication skills.
• Strong proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Asana, Zoom, etc.).
• Proven ability to manage competing priorities, operate independently, and exercise sound judgment.
• High emotional intelligence, discretion, and executive presence.

Preferred Attributes

• Experience coordinating across global or distributed teams.
• Comfortable interfacing with enterprise customers and channel partners.
• Highly detail-oriented with a strong sense of urgency and follow-through.
• Enthusiastic about supporting high-impact leaders and contributing to organizational growth.

Benefits

• Health, dental, vision, life, and short/long-term disability insurance
• Paid vacation, holidays, and sick leave
• Competitive compensation and opportunities for advancement
• Retirement plan with employer contribution match
• Welcoming, family-style corporate culture uniquely suited to fast-paced, entrepreneurial, and motivated individuals
• One of San Antonio’s “Best Places to Work” for nine consecutive years