Personal Assistant to Chief Viewer Officer & Director of Brand & Marketing (12 months FTC) at ITV PLC
ITV PLC · London, United Kingdom · Hybrid
- Office in London
Workplace: White City, London - at least 2 days a week in the office
12 months Fixed Term Contract
The role
This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office.
The role will require a confident, career PA who shows strong initiative in your role.
Main responsibilities
- Extensive diary management
- Arranging meetings
- Booking meeting rooms and arranging catering for meetings
- Point of contact for clients and guests visiting the office for meetings
- Proactive management of inboxes, removing junk mail, flagging priority emails
- Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
- Submitting expenses
- Support with presentations on PowerPoint and/or Google Slides when required
- Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
- Supporting senior team with arranging meetings
- Booking nationwide and international travel and accommodation
- Preparing itineraries for business trips
- Working with team of internal PAs to ensure Viewer Leadership Team are aligned
- Providing holiday cover to other PAs
- Supporting with events, organising workshops and away days
- Manage board papers
- Supporting Directors with their wider industry responsibilities
Skills you’ll need (minimum criteria)
- PA experience at Director level, having managed multiple busy diaries
- Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
- Must have prior experience of senior stakeholder engagement at all levels
- Must be able to work autonomously
- Sound administrative skills including meeting organisation and diary management
- You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
- Confident communicator with a good eye for detail
Other things we’re looking for (key criteria)
- It would be beneficial if you have an interest in media
- Comfortable with managing highly confidential information
- Demonstrates ability to operate well within a team
- Flexible and creative approach to problem solving – anticipating potential future issues
- Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
- Enthusiastic, energetic & efficient
About Company
We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at [email protected]. Find out more about applying with a disability.
* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.
ITV offers some great rewards and benefits including:
- Flexible working with a range of options to suit everyone
- Generous holiday allowance, plus you can buy more
- Annual bonus opportunity
- Competitive pension contribution
- Save as you earn - with an opportunity to buy ITV shares
- Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life
