MANAGER, PROJECT CONTROL (COST AND SCHEDULING)) en Los Angeles County Metropolitan Transportation Authority (CA), CA

About the Department

The Manager, Project Control manages cost or schedule activities for large, complex capital projects to facilitate team achievement of project needs and objectives. This position manages cost and schedule functions for large, complex transit infrastructure and highway projects, including budgeting, cost forecasting, schedule reviews, cost control, and project reporting across multiple initiatives. The incumbent collaborates with internal departments and consultant teams to oversee budget, cost and schedule, while preparing analytical reports and dashboards for senior leadership to support decision-making. 

Position Duties

• Supervises assigned staff responsible for analyzing, developing, controlling, and reporting budget and project costs or project design and construction schedules
• Prepares and analyses project cash flow, commitment plans, funding, and workforce plans in accordance with grant and funding contribution agreements
• Evaluates contract change orders and amendments for impact on budget
• Ensures implementation of Metro policies, procedures, and plans regarding projects
• Oversees cost forecasting and invoice processing
• Ensures project conformance with authorized scope, cost, and schedule requirements
• Prepares and ensures accuracy and consistency of quality of project plans and periodic status reports
• Evaluates contract change orders and amendments for impact on schedule
• Produces, maintains, and publishes the Master Schedule and Third-Party Utility Schedule
• Analyzes and comments on contractor schedule
• Monitors consultants' monthly performance
• Represents project team in meetings with consultant staff, contractors, and outside agencies
• Identifies problems which arise during project execution and recommends corrective actions and creative solutions
• Monitors and updates Contract Unit Description documents
• Oversees preparation and implementation of Project Management Plans
• Communicates with and supports team members and management
• Follows established reporting processes
• Ensures accurate records are maintained and documented
• Supervises and motivates in-house and consultant staff
• Complies with all of Metro's safety rules, policies, and procedures
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

  May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Construction Management, Engineering, Business, or a related field

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience in large complex capital construction project scheduling and/or cost control; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications: 

• Experience managing large capital construction projects, including cost forecasting, budget and contingency management, baseline schedule reviews, and comprehensive project performance reporting
• Experience utilizing project control systems such as Oracle E-Business Suite, Unifier, Primavera P6, Deltek Acumen Fuse, Microsoft Project, or similar tools
• Experience managing cost and schedule for complex large-scale highway and transit engineering and construction projects, ensuring performance across multi-billion dollar capital programs
• Experience analyzing and modeling large datasets using intermediate to advanced Microsoft Excel functions and developing dashboards and reports for executive and senior management
• Experience supporting multiple concurrent capital projects in a public agency environment, collaborating effectively with internal departments, external stakeholders and consultant teams

Other Qualifications

Knowledge of: (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of cost management, schedule management, project management, and construction management methods
• Applicable local, state, and federal laws, rules, and regulations
• Advanced capabilities of specified software for scheduling, forecasting, workflow, project management and business, such as Oracle Primavera P6, Unifier, Acumen Fuse, Bluebeam, and Microsoft Office Suite applications, including PowerPoint, Excel, and Word

Skill in: (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Planning, organizing, and monitoring the cost/scheduling activities for major capital projects
• Preparing complex comprehensive reports and correspondence
• Determining strategies to achieve goals
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making decisions
• Communicating effectively orally and in writing
• Providing direction to external staff and outside contractors/consultants
• Mediating and negotiating
• Operating personal computers and general office equipment

Ability to: (defined as a present competence to perform an observable behavior or produce an observable result)

• Work independently in a structured environment
• Work with end users within an integrated team environment
• Adapt to changing requirements and situations
• Work effectively in a multi-disciplinary and multi-contract environment
• Work under tight time constraints and deadlines
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Compile and analyze complex data
• Travel to offsite project locations
• Read, write, speak, and understand English

  Special Conditions: 

• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
  
  Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(SA)

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