Rebate Administrator at VetPartners

Description

Rebate Administrator

Location: Macquarie Park, NSW

This position sits within United Vets Group (UVG) – Australia and New Zealand’s largest buying group and membership community for independent veterinary professionals. UVG helps clinics stay proudly independent while enjoying access to exclusive rebates, marketing support, continuing education, and professional networking opportunities.

As part of VetPartners, a leading veterinary network spanning over 270 clinics across ANZ and Singapore, you’ll be part of a passionate, values-driven team dedicated to quality care, collaboration, and growth. Together, we’re strengthening the veterinary community and helping pets, their people, and professionals thrive. This role features a hybrid work arrangement, with four days in the office to promote collaboration, build strong connections, and enhance team engagement.

We’re looking for a Rebate Administrator to join the UVG team. Reporting to the Senior FP&A Manager, you’ll ensure supplier rebates are processed accurately and efficiently, helping our members receive the rewards they’ve earned.

If you’re someone who enjoys working with data, values precision, and takes pride in keeping things running smoothly, this could be the role for you.

What you’ll be doing

•              Managing monthly and quarterly supplier rebate processes

•              Reviewing, validating, and reconciling rebate data

•              Preparing and issuing supplier invoices

•              Maintaining accurate records and tracking payments

•              Producing rebate distribution summaries for member clinics

•              Monitoring outstanding balances and following up as required

•              Managing the Business Development Fund register

•              Supporting month-end finance processes, including rebate accruals

•              Responding to supplier and internal queries

•              Maintaining reporting accuracy and supporting data integrity

•              Identifying opportunities to improve and streamline processes

What you’ll bring

Essential:

•              3+ years’ experience in a finance or procurement team

•              Strong communication skills and confidence in managing stakeholders

•              Intermediate to advanced Excel skills

Desirable:

•              Degree or diploma in Commerce, Business, or Finance

•              Familiarity with Microsoft Navision and/or Pronto

•              Experience with data warehouse systems

•              Background in veterinary, retail, franchising, or healthcare industries

Why work with us?

• Shared Purpose: Join a passionate community dedicated to making a positive impact on pets and their owners.
• Collaborative Culture: Work in a supportive environment where innovation and personal growth are encouraged.
• Rewarding Work: Know that your contributions directly support a meaningful mission every single day.
• Career Growth: Grow with us through ongoing training and professional development.

If you’re ready to bring your attention to detail and love of numbers to a team that values purpose and people, click Apply to submit your resume demonstrating how your experience aligns with this exciting opportunity.

VetPartners is committed to Equal Employment Opportunities. We are dedicated to providing an inclusive, diverse, and flexible workplace where differences are valued. We welcome people of all backgrounds, experience and abilities. 

A note to recruitment agencies: We are not accepting candidates from recruitment agencies.  We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.