Administrative Assistant at Information Services MP3500
Information Services MP3500 · Mansfield, United States Of America · Onsite
- Professional
- Office in Mansfield
ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
- Provides effective communication support for management and other staff members by composing/creating, updating/revising, maintaining, proofreading and distributing information. This may include preparing spreadsheets, presentations, flow-charts and emails.
- Establishes and maintains effective relationships with internal and external contacts, always exhibiting excellent customer service.
- Processes departmental purchase orders, invoices, expense reports and budget information.
- Coordinate payment and record keeping of department invoices from outside vendors with Accounts Payable and Finance.
- Coordinate with other administrative staff, and participate in corporate events/conferences through planning or assisting as needed.
- Maintains department SharePoint pages and all department documents.
- Managing an active calendar of appointments. Facilitate scheduling of internal and external meetings as needed and as requested.
- Facilitate travel arrangements as needed, and as requested by the management staff. Assure compliance with travel policy and coordinate with our corporate travel agency.
- Assure effective new employee onboarding by working with HR, Security and Systems to make sure new hires are properly on boarded and ready to work.
- Assure effective dissemination of corporate information within the department including policy changes and bulletins.
- Completes special projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
- Ensures adequate stocking of office supplies for self and department by reviewing inventory in stock, reviewing needs and by coordinating the placement of orders.
- Analysis of spreadsheets and other forms of data. Reporting of analyzed data to department management concisely.
- Completes projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
SKILLS & CERTIFICATIONS
- Possesses highly professional demeanor with the ability to maintain strict confidentiality.
- Exhibit strong analytical, problem solving, negotiation and organizational skills.
- Analyzes the impact of decisions before executing
- Interacts effectively with individuals and groups inside and outside the organization
- Excellent verbal and written communication
- Skill evaluation: Math 80%, Spelling 80%, Basic Excel 60%, typing 40WPM
- Intermediate knowledge of MS Office Applications (Excel, PowerPoint, Word and Outlook)
- Basic knowledge of Collaborative Applications (Teams, Zoom, Skype, or Slack)
- Basic knowledge of SharePoint preferred.
- Ability to communicate effectively in all mediums and with all levels of management.
- Detailed and thorough in work habits with multi-tasking ability.
- Able to lift and carry up to 20 pounds
- Has acceptable driving record and can provide current valid driver’s license and current proof of insurance.
EDUCATION & EXPERIENCE
- High school diploma or GED
- Minimum of 3 years of office or clerical support experience
Company
Mouser Electronics is an award-winning, global distributor of semiconductors and electronic components that ships to over 650,000 customers in 223 countries/territories from its one million sq. ft. state-of-the-art facility in Mansfield, Texas. Mouser.com is an award-winning website that features more than 6.8 million products online from more than 1,200 leading manufacturers.
Mouser employees enjoy competitive pay and benefits, a business casual dress environment, a state-of-the-art facility in which to work, and an experienced management team with vision and a passion for growth. Mouser has built upon 60 years of growth and success in the electronic components distribution industry and is a TTI, Inc./Berkshire Hathaway Company.
Mouser Electronics, a TTI, Inc. company, is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex; sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state/provincial or local law.
Attention Applicants: If you are an individual with a disability and require reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use our online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact [email protected] or at (817) 804-3850 for assistance with accommodation.
Some positions posted may require the use of information or access to hardware that is subject to the International Traffic in Arms Regulation (ITAR). Any applicant to these openings must be a U.S person within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. permanent resident (i.e., green card holder), political asylee, or refugee. All applicants must be at least 18 years of age.
Mouser Electronics, Inc. is an Equal Opportunity Employer - A Notice to All Employees & Applicants
For more information on your Equal Opportunity Rights or other important Employment Rights in the USA, read “Know Your Rights: Workplace Discrimination is Illegal” poster, E-Verify Participation Notice (English/Spanish), Right to Work Notice (English/Spanish), FMLA General Notice, U.S. Job Applicant Privacy Notice.
