Accounting Technician at Town of Cornelius

Job Summary

Under general supervision of the Finance Director, performs responsible clerical and accounting duties in the Town’s finance office; performs related work as required. 

Essential Duties

(Any one position may not include all of the tasks listed, nor do the examples necessarily include all of the tasks performed.)

• Performs work associated with the accounts payable function including managing Munis user files, and access to the Munis software; entering invoices, printing, copying, filing invoice packets, and mailing checks, approving and printing purchase orders, and maintaining vendor files; insures all W-9’s, COI’s and contracts are on file and up to date; generates various reports and statistics associated with the accounts payable function.
• Administers the Town’s Procurement Card program, which includes setting up new card holders, adjusting spending limits and downloading monthly reports from the card holder website; collects and verifies receipts and balances the monthly statement. 
• Posts customer payments, adjustments, and miscellaneous transactions in Munis for various departments.
• Performs counter work and assists in the collection and receipt of Town revenues as required. 
• Dispatches other town workers/contractors to service calls and problem areas. Takes work orders from citizens and others.
• Balances the cash drawer and makes bank deposits.
• Answers the telephone and greets visitors to Town Hall, assisting customers with requests for information or complaints and directing visitors to the appropriate department.
• Maintains calendar of scheduled meetings and events at Town Hall.
• Picks up and distributes mail to Town departments.
• Performs other duties as required.

Knowledge, Skills, and Abilities

• Thorough knowledge of basic accounting principles and practices.
• Thorough knowledge of the Town’s accounting and fiscal practices and procedures.
• Thorough knowledge of the Town’s customer service procedures.
• Knowledge of accounting software including Munis, Laserfiche, Excel, Word, Outlook, & Adobe.
• Good knowledge of file maintenance.
• Good knowledge of the preparation of accounting reports.
• Skill in the operation of assigned computer equipment and office machines.
• Proficient in Excel and 10 key calculator skills.
• Strong organizational and time management skills.
• Strong problem solving, documentation, data analysis and research skills.
• Ability to make arithmetic computations with speed and accuracy.
• Ability to prepare and maintain accounting records.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently with emphasis on accuracy and timeliness.
• Ability to establish and maintain effective working relationships with employees, vendors and the general public.

Education and Experience

Graduation from an accredited high school, preferably supplemented with additional training and courses in bookkeeping, accounting and computer operations. At least two years of experience in bookkeeping and accounts payable; experience in billing, cashier and revenue collections; or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.  Experience with Munis financial system is preferred.

Equipment Operated

Calculator, computer, copier, fax, printer, telephone and other equipment as required.

Special Requirements

None

Working Conditions and Physical Demands

Work is of a sedentary nature requiring some physical activity such as walking, reaching, stooping and repetitive motion of the wrists, hands, and fingers. Exposure to atmospheric conditions normally associated with office type work.

Special Note

This generic class specification gives a sound overview of the job class, its essential functions, and necessary job requirements. However, for each individual position assigned to this class, there is available a completed job questionnaire with job duties, physical or environmental demands, work environment and minimum education and experience qualifications for each specific position. These documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.