Project Momentum Assistant - Part-Time
The Southeast Service Cooperative seeks a part-time Assistant for Project Momentum, a micro-credentialing initiative for Minnesota educators funded by the Office of English Language Acquisition at the U.S. Department of Education. It is anticipated that the grant will be funded through August 30, 2027.
This fully remote position supports the effective implementation of Project Momentum by providing high-quality administrative, organizational, and project-based support. The Project Assistant contributes to document management, course administration, data tracking, and general project coordination, with opportunities to assist on individual projects based on interest and skill.
- Project Momentum Program Coordination: Support the Project Momentum team in coordinating activities across licensure programs, professional learning offerings, and other projects. Assist with planning and scheduling program components, maintaining timelines, and supporting implementation tasks. Coordination activities may include managing shared documents and project trackers, supporting instructor and participant communications, organizing course materials and resources, and ensuring alignment with established processes and quality expectations.
- Document, Resource Management: Support the preparation, editing, and proofreading of project documents, training materials, reports, and communications. Assist with formatting and document design to ensure consistency with Project Momentum branding and style guidelines. Manage and maintain organized project files within Google Drive, ensuring clarity, version control, and ease of access.
- Data Management: Use Google Drive and Airtable to manage program data systems, maintain dashboards, and generate reports. Support data collection and reporting by updating records, organizing data views, and preparing summaries for internal and external use.
- Operational Support: Assist with purchasing, reimbursement processing, contractor payments, participant stipends, and related documentation in alignment with SSC’s financial procedures. Coordinate logistical needs for internal meetings, virtual sessions, and project team activities, including scheduling, agenda preparation, and follow-up documentation. Upload course materials, assessments, and resources to the Proserva LMS as needed.
- Project Contributions and Special Initiatives: Contribute to project-based work aligned with skills and interests, such as template development, visual design support for training materials, or research tasks.
- Organizational Engagement: Participate in periodic organizational activities within SSC. This includes attending staff meetings, logging activities, and engaging in required training sessions to support the overall success of the team and its operational goals. Participate in team meetings, staff trainings, and collaborative planning sessions. Engage in ongoing communication with colleagues to ensure strong coordination and alignment across workstreams.
Education and Experience Required: High school diploma and a minimum of three years of relevant education and experience is required. Prior experience in K–12 schools, higher education, or educational program coordination is preferred. Familiarity with Google Workspace and database or LMS platforms is expected, with training provided for Proserva and Airtable. A background check will be performed, and a valid driver's license with a clean record is required.
Skills Required:
- Proficient with Microsoft Office, Google Workspace, and Adobe Suite. Comfortable learning new digital tools and platforms, including Proserva and Airtable.
- Ability to manage multiple tasks, prioritize effectively, and maintain high standards of accuracy, quality, and timeliness.
- High level of initiative and self-direction, with the ability to anticipate needs, solve problems, and make sound decisions with appropriate judgment.
- Capable of working professionally and effectively with diverse personalities and in varied situations, requiring a balance of diplomacy, friendliness, and assertiveness.
- Excellent grammar, punctuation, and English language skills, along with strong written and verbal communication abilities to clearly exchange information and follow work direction.
- Ability to communicate clearly and professionally with colleagues, customers, members, and business associates.
- Must be adaptable and receptive to change and thrive in a fast-paced environment.
Compensation: Salary and benefits commensurate with Southeast Service Cooperative compensation guidelines based primarily on education and experience, with a range between $25-$30 per hour.
Work Environment: This position will primarily work remotely but may be required to attend occasional meetings at the Southeast Service Cooperative office in Rochester, MN based on job duties.
The Southeast Service Cooperative is an equal-opportunity employer that is committed to diversity, equity, and inclusion in the workplace. We serve diverse communities across Southeastern Minnesota, and we strive to have our employees reflect the communities in which we partner. We encourage candidates who speak multiple languages to join us as we recognize that many of the communities we work with have significant language diversity. We recognize that a variety of experiences can prepare applicants to be successful in this work and we are committed to the holistic evaluation of all applicants for this position.
How to Apply: To apply for this position, please send a cover letter and resume to [email protected].
