Project Manager at Citizen Church

AREAS OF OVERSIGHT (JOB BUCKETS)  

PERCENTAGE OF ROLE

Project Coordination

 40%

Flagship Event Support

 30%

Administrative Oversight

 15%

Communications & Systems

 15%

MISSION:

We partner with God to build The Church among all people, everywhere.

PURPOSE OF THE JOB: Provide critical administrative and organizational support to help project managers and ministry leaders execute strategic initiatives with excellence, clarity, and cultural care.

I.      EXPERIENCE AND KNOWLEDGE REQUIRED:

• Strong interpersonal, written, and verbal communication skills
• Detail-oriented with strong organizational and administrative ability
• Demonstrated ability to manage and track multiple projects and tasks
• Proficient in Microsoft Office and task management software (e.g., Basecamp, Asana, Monday.com)
• Calm under pressure and flexible when priorities shift
• Capable of upholding discretion and handling confidential information
• Eager to learn and grow in professional and spiritual maturity
• Familiarity with Citizen Church values and voice
• Strong time management and prioritization skills
• Ability to represent Citizen in a way that glorifies the Lord and aligns with our church culture
• Project management interest or experience preferred (CAPM certification a plus but not required)
  

II.     DUTIES:

• Project Coordination (40%)
  • Assist in the development and maintenance of project timelines, task boards, and tracking sheets
  • Take clear, actionable notes during project meetings and distribute summaries with follow-ups
  • Ensure task owners are aware of deadlines and assist in collecting updates
  • Prepare kickoff meeting materials including agendas, schedules, and communication plans
  • Track minor project deliverables and flag delays or blockers to the Project Manager
  • Archive project materials and lessons learned for future reference
• Flagship Event Support (30%)
  • Assist with logistical prep for flagship events (volunteer scheduling, vendor research, supply checklists)
  • Track action items across departments for Serve Day, Flourish, Men’s Conference, Rally, etc.
  • Provide on-site coordination during select events (materials, signage, schedules, stakeholders)
  • Gather feedback post-event and organize data for review
• Administrative Oversight (15%)
  • Maintain organized digital files and documentation for projects
  • Create templates and forms for recurring tasks
  • Support the facilitation of meetings (scheduling, prep, room setup)
  • Assist with departmental reporting and evaluations
  • Coordinate with Finance or other departments on purchases and budget tracking
  • Draft clear communications for internal alignment
• Communications & Systems (15%)
  • Draft project updates, reports, and reminder emails
  • Help maintain project management platforms (e.g., Basecamp) by organizing tasks and folders
  • Assist in proofreading public-facing materials tied to managed projects
  • Partner with departments to clarify and track requests for support
• Other
  • Participate in planning meetings for learning and contribution
  • Take ownership of small projects as proficiency grows
  • Occasionally attend services or events outside of normal hours for cultural awareness

III.   PHYSICAL DEMANDS:

• Ability to lift 30 pounds

IV.  SUPERVISORY RESPONSIBILITIES:

• None initially, but may include oversight of volunteers depending on project

WEEKLY SCHEDULE:  40 Hours/Week*

Monday: 9AM - 5PM

Tuesday: 9AM - 5PM

Wednesday: 9AM - 5PM

Thursday: 9AM - 5PM

Friday: OFF

Saturday: OFF

Sunday: 7:30AM - 2:00PM

*Only 38.5 Hours are consistently scheduled to allow for additional flexible hours as the need arises.