Administrative Assistant at United Health Centers of the San Joaquin Valley

We are recruiting for an administrative assistant to provide administrative support to the President/CEO and Executive Leadership Team.

The ideal candidate will serves as conduit for information flow between the CEO, executive staff, providers, and other UHC employees. Represents the President/CEO in a variety of situations with the utmost professionalism. Also provides administrative support to the Board of Directors as required.

Works closely with the President/CEO and other members of the executive team to:

• Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.
• Manages the Deputy CEO's calendars and schedule appointments.
• Maintains and publishes corporate calendar.
• Maintain the work of papers and documents of the organization accurately and with confidence.
• Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.
• Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.
• Will run reports when necessary and effectively present to requesting staff member.
• Special projects as determined by scope of company changes and strategic imitative efforts.

PERFORMANCE AREA 1: Executive Administrative Duties

• Screens incoming calls and correspondence and responds independently when possible.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares agendas, notices, minutes and resolutions for corporate meetings.
• Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Arranges travel plans and itineraries, compiles documents for travel related meetings.
• Reconciles corporate credit card account(s).
• Maintains confidentiality of all corporate, personnel, and research matters.
• Maintains systems, keys, vehicle check-in/check-out, security codes/monitoring.
• Responsible for ordering and maintaining supplies for copy room and break room.

EDUCATION:

• Associates degree in business administration or administrative practices required with a Bachelor's degree preferred.

LICENSE/CERTIFICATION:

• Possess a valid driver's license.

PRIOR EXPERIENCE:

• Requires four (4) years of administrative experience including one year with a health care organization required.
• Typing ability of 60 wpm with proficiency with Microsoft Office software required.
• Knowledge of health care administration practices, organization policies, procedures, and systems.

SKILLS:

• Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.
• Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.
• Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written communication skills.
• Customer-service oriented.
• Proficient at modern office practices and procedures.
• Detail oriented.
• Highly organized.
• Positive professional insight
• Flexible and dependable
• Demonstrated good problem-solving skills; sound judgment
• Strong computer skills
• Attention to detail and excellent follow-through on work tasks
• Able to handle multiple tasks simultaneously

The pay range for this non-exempt position starts at $23.10 an hour. Our salaries are dependent on knowledge, skills, and experience.

In addition, our comprehensive benefits package for regular status employees includes:

• Medical, Dental, and Vision insurance with low premium cost
• Paid time off and paid holidays
• 401k plan with matching contribution
• Educational Assistance
• Employee discounts and more!