Project Estimator Scheduler at Canada Business Unit

Who We Are   

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.   Further information is available at www.bgis.com

Summary

The Project Estimator Scheduler plays a key role in the project intake and pre-planning process. This position is responsible for reviewing and assessing all incoming project requests, leading project triage sessions, and supporting the development of preliminary budgets and schedules during the pre-planning phase.

Working closely with Client Stakeholders, the Estimator / Scheduler will clarify project scope based on available documentation (e.g., test fits, data sheets) and prepare detailed pre-planning cost estimates and schedules. These deliverables will be submitted for client approval to proceed with project initiation.

This role operates within a collaborative, integrated team environment, contributing to the successful planning and execution of projects from the earliest stages.

The Project Estimator Scheduler will be responsible for preparing detailed cost estimates for projects in the pre planning phase within the Commercial construction industry (Retail and Corporate Tenant Improvements).

Key Duties & Responsibilities

Estimating

• Prepare preliminary cost estimates (Order of Magnitude and Class D) for key construction projects for key client tenant improvement, relocations, renovations and new build construction projects.
• Document estimate risks and impacts including mitigation strategies. 
• Maintains consistent and reliable project costing templates by unit, division or type.
• Utilize cost benchmarking tools effectively throughout the estimation process across all Canadian regions.
• Ensure the accuracy and quality of the estimating process, tools, and key project estimates.
• Utilize estimating software to enhance efficiency.
• Implement necessary adjustments to optimize project estimating outcomes.
• Ensure thorough reviews and checks on individual and discipline-specific estimates.
• Manage and maintain databases within estimating software and related tools.

Scheduling

• Develop a project schedule based on available documentation.
• Use similar prior schedules, and expertise to assess and create schedules.
• Advise of issues that will affect schedule.
• Document schedule risks and impacts including mitigation strategies. 
• Use and support development of custom project level tools/ analysis.

Client Relationship Management

• Build and maintain strong client relationships. 
• Refine project scope, deliverables, and requirements with client stakeholders. 
• Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.

Other Duties

• Historical Cost Management: Supports cost benchmarking, standardized price grids, and develops historical project cost databases, in conjunction with Project Controls Office (PCO).
• Collaboration: Collaborates with various teams, including BGIS account team members and PCO, to ensure project scope alignment and understanding of client needs.
• Project Tools: Utilizes BGIS PM Technology and dashboards to manage process and estimating, adhere to key performance metrics, and prepare status reports.

Knowledge & Skills

Education & Technical Background

• Technical diploma or bachelor’s degree in engineering, Construction, or equivalent related experience.
• Strong understanding of construction industry practices, processes, and terminology.

Experience

• Minimum of 6 years of construction experience, specifically in Retail and Corporate Fit-up projects.
• Proven track record in planning and scheduling multi-phased projects of medium to high complexity.

Technical Skills

• Advanced proficiency in MS Project with a solid understanding of complex building sequences for scheduling.
• Ability to independently create detailed project schedules.
• Proficient in estimating software, tools, and MS Excel.
• Capable of preparing Class D estimates without consultant support.
• Knowledge of Canadian building codes and standards.

Project Management & Analytical Skills

• Strong organizational, analytical, and problem-solving abilities.
• Excellent attention to detail, accuracy, and quality in deliverables.
• Ability to manage multiple projects simultaneously at various stages of development.

Communication & Interpersonal Skills

• Exceptional written and verbal communication skills.
• Strong influence, persuasion, and negotiation capabilities.
• Proven ability to build and maintain effective relationships with stakeholders.
• Demonstrated experience in managing client relationships and expectations.

Personal Attributes

• Strong client focus with a proactive approach and results-driven mindset.
• Ability to work independently and collaboratively in a fast-paced environment.
• Effective multitasking and time management skills.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!