Vendor Manager at NEXT GENERATION MANAGEMENT SERVICES LLC

Vendor Relations

Next Generation Management & Accounting

Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a Vendor Manager to become the newest member of our skilled, diverse, and dynamic team!

We are seeking a highly organized and service-oriented Vendor Manager to oversee vendor relationships, ensure contract compliance, and support the smooth operation of the communities we manage. This position plays a key role in maintaining strong vendor partnerships and delivering exceptional service to homeowners and boards.  

• Hourly rate: $20.00 - $23.00 / hour
• Schedule: Monday - Friday
• PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays.
• Location: Sunrise, FL

Responsibilities

• Serve as the primary point of contact for all third-party vendors, including landscapers, maintenance providers, contractors, and specialized service professionals

• Coordinate bidding processes, request proposals, and support contract negotiations

• Review vendor contracts to ensure scope accuracy, compliance, and alignment with community needs

• Monitor vendor performance and follow up promptly on service issues, delays, or deficiencies

• Schedule and oversee vendor work, inspections, and project timelines

• Maintain organized records of contracts, insurance certificates, licenses, and W-9s

• Ensure all vendors meet company and association requirements, including insurance and compliance standards

• Work closely with Community Managers to support ongoing projects, preventive maintenance, and emergency service needs

• Assist with budget planning by gathering vendor pricing, cost estimates, and service recommendations

• Support the coordination of board meetings by providing vendor updates and status reports

Qualifications

• Experience in vendor management, property management, community association management, or a similar field

• Knowledge of contracting, bid processes, and vendor compliance requirements

• Strong communication and negotiation skills

• Excellent organizational and follow-through abilities

• Ability to manage multiple priorities and respond quickly to urgent situations

• High attention to detail and strong problem-solving abilities

• Proficiency with standard office software (Microsoft Office or Google Workspace)

• Familiarity with community association operations is preferred but not required

Skills

• Professional, dependable, and proactive

• Strong customer-service mindset

• Able to build positive working relationships with vendors, managers, and association boards

• Comfortable working in a fast-paced environment with evolving needs