Indiana Fever Basketball Administration Coordinator at Pacers Sports & Entertainment

Pacers Sports & Entertainment is seeking a Basketball Administration Coordinator who will be responsible for supporting the Indiana Fever administrative and basketball operations staff. An ideal candidate is highly motivated and well-organized with a passion for basketball and a strong ability to multi-task.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serve as a first point of contact for visitors and guests.
• Handle procurement requisitions, data input, reporting, SharePoint updates, and day-to-day organization for the basketball administration staff.
• Manage ordering, storage, and inventory for office supplies, snacks, catering for meetings, staff gear, giveaway items, etc.
• Manage the gifting program for the basketball division including holidays, milestones, trophy basketballs, etc.
• Coordinate images, signage, and collateral for free agent signings, player parking spaces, and facility signage, working with facilities staff regarding installation.
• Coordinate game night needs including but not limited to distributing game day information (agents, contacts, scouts), managing and logging suite requests from executive staff, assisting with credentials and game passes, and more.
• Maintain accurate data for the basketball division including distribution lists, travel-related information, team security documents, staff ticket locations, parking assignments, etc.
• Provide administrative support for team security.
• Support basketball operations as needed with team travel, scouting logistics, player needs and more.
• Assist with executive needs including but not limited to travel arrangements (including passport and visa processing), expense reporting, appearance requests, and more.
• Assist the basketball administration staff with game day duties as needed.
• Manage calendars for the President, GM/COO, and other key members of the leadership team.
• Assist with leadership and team meetings by preparing agendas, presentations, and materials, as well as managing catering as needed.
• Must have the ability to work a flexible schedule that may include nights, weekends, and holidays.
• In every position, each employee is expected to align with PS&E's mission and core values along with actively participating in company-sponsored community outreach programs.
• Other duties and projects as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Bachelor�s degree from an accredited college or university.
• Previous administrative or related experience.
• Strong organizational skills with robust attention to detail.
• Ability to multi-task and prioritize projects independently and in a timely manner.
• Excellent communication skills, both written and verbal.
• Positive attitude and outstanding work ethic.
• Must be able to maintain confidential information.

COMPUTER SKILLS

Proficiency in Adobe Acrobat, Windows 10, Microsoft Office Suite (including Teams, PowerPoint, Word, Excel), and the Internet. Must have the ability to learn and utilize new computer programs quickly and efficiently.

REASONING ABILITY

Ability to define problems, collect data, establish facts and communicate findings in an organized and easy to understand summary. Ability to interpret directions and technical diagrams.

PROBLEM SOLVING REQUIREMENTS

This position must deal with various internal and external constituents to tackle problems and deliver projects on time with accuracy, integrity, outstanding customer service, and positive energy.

PHYSICAL AND ENVIRONMENTAL DEMANDS

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to optimally perform the job requirements. Reasonable accommodation will be made to enable individuals with disabilities to perform these critical duties and tasks.

While performing the duties of this job, the employee is regularly required to sit at a desk for extended periods of time; stand, walk, and climb stairs; lift, carry, push, pull or otherwise move objects; use a computer; use a telephone; and speak, hear, and write.

While performing the duties of this job, the noise level in the office work environment is usually low to moderate, while the Fieldhouse during a game is typically loud. The stress level may become high during certain times of the year.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, gender identity, marital status, disability status, protected veteran status, or any other characteristic protected by law.

At Pacers Sports & Entertainment (PS&E), we are dedicated to delivering best-in-class sports and entertainment experiences while making a positive impact on our community. As the home of the Indiana Pacers, Indiana Fever, Noblesville Boom, Pacers Foundation, and Gainbridge Fieldhouse, we strive to exemplify our core values of Respect, Teamwork, Trust, Passion, and Excellence in everything we do. Our mission is to create memorable moments for our fans and foster a culture of inclusivity and excellence both on and off the court. Our purpose is Winning, Serving, and Entertaining.