- Office in Douglas
Crovan Court Nursing & Residential Home are looking for an Administrator to join the team to provide an efficient and confidential administration service to the Group and Home Manager.
Key Responsibilities
General Duties;-
- Setting up and maintenance/data entry into relevant admin management systems for all residents and staff, ensuring all documents/records are up-to-date.
- Responding to general enquiries (written and verbal) from residents, staff and the general public.
- Organising meetings, interviews and minutes, taking minutes for the Registered Manager when required.
- Sorting and distributing incoming and outgoing post.
- Filing and archiving records, including those of a sensitive nature.
- Drafting up new contracts for clients, for review by the Registered Manager, and ensuring contracts are signed and scanned to relevant systems as soon as possible after admission.
- Collation of documents required for in-house/external audits.
- Ordering office supplies through Head Office.
- Stock control, janitorial and medical supplies, employee uniforms, liaising with suppliers to order, and collecting delivery notes and invoices, scanning and sending them to the Finance Team, and filing/archiving.
HR Duties;-
- Carry out Safe Recruitment checks for individuals, communicating with all candidates regarding interviews.
- Assist with DBS checks where necessary and manage DBS updates.
- Complete induction paperwork with employees, including system and training setup.
- Maintain staff absence calendars in relevant systems, to include holidays and sickness.
- Administer Safe Recruitment process, vacancy sign off, set up interviews for the Registered Manager, corresponding with candidates accordingly.
- Distribution of communication articles to employees within the Home.
- Maintaining all staff in relevant systems, ensuring all staff documentation such as contracts of employment and Payroll information is scanned in efficiently.
Finance Duties;-
- Meeting with residents and families to discuss and arrange funding, ensuring any and all processes are explained in full, arranging Direct Debits and assisting residents completing forms, where necessary.
- Reviewing supplier delivery notes for accuracy and reconcile to monthly statement, ensuring the relevant staff members are ordering from the designated suppliers.
- Scan all supplier invoices and statements, and send to the Finance Team to process.
- Regularly monitor supplier expenditure is within agreed budget as set by Head Office.
- Reviewing staff timesheets in systems against rotas on a weekly basis, ensuring all hours worked, holidays and sickness absence are recorded.
- Prepare monthly Payroll packs for the Finance Team, to include starters, leavers, IT IS changes, contractual changes, holiday calculations and other pertinent information for Payroll.
Skills Knowledge and Expertise
- IT skills, including Microsoft Office Suite.
- Attention to detail.
- Organisational skills.
- Ability to work well under pressure.
- Have excellent communication skills, both written and verbal.
- Adaptable and flexible.
- Diligent and accurate.
- Integrity.
Benefits
- Competitive Pay Rates
- Online Training
- Healthcare Cash Plan
- Career Progression opportunities
