Medical Records Coordinator at Neuroscience Group

Description

Neuroscience Group has an immediate opening in our Medical Records department for a full time coordinator. This position is located at our Neenah clinic and would work M-F 8 hours per day. The Medical Records Clerk will be responsible for supporting the timely and accurate processing of clinic information associated with the medical record, as well as other clerical and support tasks required to respond to the daily needs of a busy medical practice.

For almost thirty five years, Neuroscience Group has provided excellent neurologic care for the Fox Valley and Northeast Wisconsin. Ours is the only medical facility in the area that combines neurosurgery, neurology, orthopedic spine surgery, interventional and non-interventional pain management, and physical therapy. Our practice has grown to over 50 providers and serves patients in nine outlying clinics scattered throughout the region. Our mission is to improve lives by providing the very best in brain, spine and pain care and we do that by living our company core values: compassionate care, teamwork, fiscal responsibility, continuous learning, leadership and community involvement.

Requirements

RESPONSIBILITIES:

• Regularly attends and contributes positively to team and organizational meetings.
• Maintain physical and technical safeguards as it relates to HHS, HIPAA, and HITECH regulations
• Ability to create and work effectively with team.
• Ability to assume responsibility yet understands his/her role within a larger team and corporate system.
• Ability to adapt to changing priorities throughout the day and adapt to position change requirements.
• Possesses exceptional organizational and interpersonal skills.
• Perform all other temporary and/or permanent duties as assigned by leadership.
• Organization of office space. Keeping areas neat, clean, and orderly
• Patient Care
• Patient label printing and daily distribution
• Uploading imaging reports and/or studies when appropriate
• Use EMR to search, obtain, and send medical records to patients or business associates
• Scanning and importing paper medical records to the EMR
• Troubleshoot status requests
• Burn studies to CDs for patient and business associate requests of studies
• Receive and respond to release of information request
• Administrative
• Supports and promotes the mission and strategic vision of the organization.
• Receive phone calls and communicate effectively with internal and external resources
• Maintain a log of requests and disclosures
• Receiving, sorting, and sending incoming faxes to the appropriate teams within the clinic.
• Communication with clinic providers for signatures, documentation, and forms processing
• Print letters on company letterhead 
• Rounding of facility for fax, form, and other paper documents needing processing
• Faxing documents to external sources using machine and cloud-based technologies
• Responding to and routing of provider and staff messages in a timely fashion
• Troubleshoot basic fax and copy machine deficiencies 

QUALIFICATIONS:

• High School Diploma or equivalent required, technical school or higher education preferred.
• Proficient in EPIC and the various EMR technologies. 
• Proficient in PACs software for medical imaging 
• Basic computer knowledge, with training in Microsoft Office technologies
• Good communication skills
• Ability to work under deadlines

TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Requires frequent position change including standing, bending, stooping, and stretching. 
• Will involve lifting supplies up to 40 pounds.
• Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment. 
• Requires normal range of hearing and eyesight to communicate and function within this setting.

BENEFITS:

At Neuroscience Group we offer a very competitive salary. In addition to great pay, we also offer the following benefits:

• Health Insurance
• Health Savings Accounts with a generous employer contribution
• Dental Insurance
• Vision Insurance
• Company paid Long Term Disability and Life Insurance
• Voluntary Life and Short-Term Disability Insurance
• Generous PTO and Sick Banks
• 401(k) with guaranteed employer contribution, Profit Sharing, and a Cash Balance Pension Plan
• Employee Assistance Program
• Annual voluntary health risk assessments (company paid)
• Timber Rattler tickets
• Holiday party, summer picnic, and annual recognition for years of service
• Annual Employee Appreciation Day