Team Administrator at Rider Levett Bucknall
Rider Levett Bucknall · Cardiff, United Kingdom · Hybrid
- Professional
- Office in Cardiff
Why RLB?
At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.
We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.
We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.
Overview of the role:
This is a key role supporting the (team) Partners and wider team, providing an efficient and responsive level of support. The role will be responsible for complex diary management, travel arrangements, meeting preparation, production of documents, contracts, invoices and compliance items, and all other duties as required.
Overview of the role:
This is a key role supporting the (team) Partners and wider team, providing an efficient and responsive level of support. The role will be responsible for complex diary management, travel arrangements, meeting preparation, production of documents, contracts, invoices and compliance items, and all other duties as required.
Key Responsibilities
- Supporting the Office Manager and Team Coordinator where necessary.
- Administrative support to the Partners and the wider team.
- Assisting with the onboarding of new team members, including completion of service line inductions and updating distribution lists.
- Assisting with the arrangements of complex travel requirements, preparing detailed travel itineraries and arranging visas.
- Assisting with diary management – proactively organising internal and external meetings, ensuring timely and accurate communication to all.
- Document preparation, formatting and QA, including presentations, reports, project profiles and CVs.
- Support the Team Coordinator with ensuring the completion of service reviews, mandatory training and timesheets within a timely manner.
- Supporting with the administration of external and internal Teams’ sites – including monitoring usage, managing members, folders, documents, links, planners and providing best practice guidance.
- Point of contact for system enquiries.
- Providing training to the Partners and wider team with regard to business systems and processes.
- Organising events for service and sector growth and related activities.
- Organising internal activities and team socials.
- Supporting other administrators where necessary and providing holiday cover.
Candidate Specification
- Previous experience in an administrative role, ideally within the Construction sector for Consultancies.
- High level of IT competency, MS PowerPoint (Graphics), Excel, Outlook and word.
- Ability to use initiative and inject new ideas when preparing presentations.
- Able to think proactively when arranging travel or diary management, considering the bigger logistical requirements.
- Adaptable to quick/last-minute changes in diary, flexible, persistent and focused
- High attention to detail and strong organisational skills
RLB Employee Benefits
Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:
Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Our Diversity, Equity & Inclusion Promise
We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce. Find out more here: Diversity, Equity & Inclusion - RLB | Europe
If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: [email protected]
