Deputy District Clerk at Williamson County, TX

About the Department

Reporting directly to Chief Deputy Clerk or District Clerk, responsible for performing daily clerical operations for the Williamson County District Clerk’s Office, in one of the two (2) Assignments outlined below.

Position Duties

• Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Provides customer service to internal and external customers
• Collects payments for court costs and manages front counter till
• Collaborates with attorneys, departments, and litigation parties for necessary documents
• Provides customer service and directs incoming calls, faxes, and mail
• Copies, files, and audits invoices 
• Performs extensive data entry and maintains database
• Utilizes legal reference materials to perform research related to current laws and procedures
• Processes court-related documents
• Maintains responsibility for the dismissal docket for District and County Courts
• Assists with daily and monthly reports
• Attends court, as necessary
• Cross-trains for departmental coverage of specialized duty assignments
• Maintains knowledge of Code of Criminal Procedure, Rules of Civil Procedure, Family Code, Local Government Code, Texas Property Code and the Texas Legislature
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Criminal Intake Assignment

• Performs detailed legal procedures associated with initiating criminal filings
• Sends notices regarding court costs to criminal defendants
• Collects payments for court costs and manages criminal intake till
• Performs extensive data entry and maintains the data base for criminal filings
• Utilizes legal reference materials to perform research related to current criminal statutes and procedures.
• Process and Issue capias and precept for filed criminal cases
• Tracks the setting of bonds for criminal defendants
• Files, scans, and creates new criminal case upon intake
• Files search warrants for criminal cases and catalogs for tracking in case management
• Serves as liaison for the District Courts, District Attorney, Magistrate and Sheriff regarding the filing of new criminal cases
• Reviews magistration packets to ensure documents are filed properly

Attorney General Clerk Assignment:

• Reviews and accepts all filings for petitions, motions, and pleadings for processing
• Determines court and records cost and verifies billing and invoices received from the state Attorney General’s (AG) Office
• Serves as department liaison for AG communications as needed 
• Assists with jury duty selection process
• Serves as courtroom clerk as needed
• Conducts audits of documents and processes
• Monitors workflow queue
• Prepares and process various legal documents including but not limited to summons, subpoenas, warrants, writs, notifications, orders, abstracts, and dismissals

ORGANIZATION RELATIONSHIPS

• Reports directly to –Chief Deputy District Clerk or District Clerk
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required 

Minimum Qualifications

• High School Diploma or equivalent
• One (1) year of clerical experience in a professional office environment, including cash handling and customer service
• Working knowledge of Microsoft Office Suite

 
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment

• Valid Texas driver’s license

 
PREFERRED QUALIFICATIONS 

• Three (3) years of clerical experience 
• Three (3) years of cash handling experience
• Prior experience working in a legal or government capacity
• Prior experience in e-Filing Process 
• Bilingual in Spanish
• Extensive experience in Microsoft applications

 
EMPLOYMENT TESTING 
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes 
• Motor Vehicle Record check: No 
• Drug screening: No
• Physical exam: No
• Psychological exam: No 
• Additional: N/A

Other Qualifications

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
 
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

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