Payroll and Benefits Administrator at Brady Services

Description

Are you a Payroll & Benefits Administrator searching for new experiences? As a leading Trane® independent office, Brady brings efficient, reliable, and secure building solutions throughout central and eastern North Carolina. We take pride in all we do and in our Associates which is why we offer competitive pay and compensation, benefits, growth opportunities, and more!

 The Payroll and Benefits Administrator will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Additionally, this role will manage all back-end benefits administration to ensure accuracy of benefits reporting and ensure benefits processing for payroll purposes.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions

· Prepares and maintains accurate records and reports of payroll transactions; maintains all digital files

· Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

· Facilitates audits by providing records and documentation to auditors; manages annual compliance reporting including, but not limited to: W-2, 1095, ACA

· Prepares and submits weekly Davis-Bacon Act (WHD) certified payroll reports through the Paycom system, ensuring full compliance with federal and project-specific requirements.

· Manages all Federal contracting accounts requiring Davis-Bacon Act reporting, including setting up new customers in Paycom, coordinating document execution via DocuSign, and delivering timely, professional support to federal contracting partners and internal stakeholders.

· Collaborate closely with Sales dept, Project Management, and HR teams to verify labor classifications, wage determinations, and fringe benefit allocations, maintaining complete accuracy and audit readiness for all certified payroll submissions.

· Identifies and recommends updates to payroll processing software, systems, and procedures

· Prepares certified payroll and processes as needed

· Processes and maintains records of regular deductions for Associate payments, including garnishments, 401(k), healthcare, and other deductions

· Assists Associates with payroll related questions and issues; handles all communication with Associates regarding payroll related issues

· Ensures all benefit enrollments are current and accurate, including COBRA, FSA/HSA contributions, and 401(k) contributions. Resolves Associate discrepancies post benefit enrollment.

· Compares new benefit enrollment to payroll records to ensure accuracy, resolves any issues that arise

· Manages payment process for Associates on leave

· Performs benefit plan audits (monthly and/or quarterly benefit audits to ensure HRIS is up to date as compared to vendor records)

· Approves all benefit invoices and ensures accuracy

· Participate in annual benefit renewal process: report requests, administrative audits, plan setup

· Work with HRIS vendor to update any changes to benefits and payroll setup

· Plays large role in annual Open Enrollment period, auditing careers, benefit enrollment, etc.

· Resolves all differences between payroll and benefit carriers

· Provides special or ad hoc reports, as requested

· Assists with special projects as needed

· Notarizes documents as needed

· Flexibility to work overtime/weekends, as needed

· Hired in Paycom

· Send Self-Onboarding Invite

· Complete Hiring Process in Paycom

TEAMWORK:

· Demonstrate and promote a spirit of cooperation and teamwork throughout the Company

· Continually look for ways to improve our processes and ability to serve our customers effectively

· Improve personal performance on a continual basis

CUSTOMER SERVICE:

· Provide responsive, professional and diplomatic customer service

· Answer customer calls and correspondence quickly and pleasantly

· Communicate with customers in a friendly, professional, and patient manner

· Perform all duties with the goal of building and maintaining long-term customer relationships

· Immediately addresses any customer’s concern and requests the involvement of other Company personnel, as required

SAFETY:

· Follow all company safety programs and report any non-compliance to Vice President of Human Resources

· Notify Vice President of Human Development or Director of Environmental Health and Safety of any unsafe conditions

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Associate is regularly required to use hands to operate computer keyboard and telephone and effectively communicate with others. The Associate frequently is required to sit and reach with hands and arms. The Associate is occasionally required to stand, walk, stoop or kneel. The Associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those Associate encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position works in a typical office environment. The noise level in the work environment is usually moderate.

OTHER REQUIREMENTS:

· Ability to pass drug screening

· Ability to prove US employment eligibility

Qualifications

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: 5 years’ payroll processing experience. Five years’ accounting experience. Experience with automated payroll processing software.

COMPUTER SKILLS: Working knowledge of Microsoft Office products. Previous experience in HRIS and Payroll processing systems.

CERTIFICATES, LICENSES, REGISTRATIONS: Notary Public.

LANGUAGE SKILLS: Ability to read, analyze and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or Associates. Ability to effectively present information to Associates and management.

MATHEMATICAL SKILLS: Understands and can apply basic accounting concepts. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to focus on very detailed tasks.