Archdiocese of San Antonio - Administrative Assistant/IT Support at Archdiocese of San Antonio

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Flexible but needed on the weekends for quinceaneras, funerals, weddings and streaming Sunday masses (40 hours per week)

if a schedule is needed: Tuesday - Friday 8am - 5pm with 1 hour lunch, Saturday 12pm - 4pm, Sunday 9am - 1pm

Reports to: Pastor

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan 
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant/IT Support facilitates the efficient operation of the church and its various facilities and events in a variety of clerical and administrative and coordinating tasks with a focus on media communication.

Position Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Coordinates service by contractors for facility maintenance and ensures they have access to necessary areas
• Coordinate the music (if needed) and live streaming (if needed) for masses (e.g. quinceaneras, funerals, weddings and weekend masses)
• Handles media communication (e.g. parish website and Facebook page)
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned. 

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s degree preferred

Experience:

• At least four (4) years’ experience of working in an administrative role providing direct support 
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills: 

• Experience with computer software and Microsoft Office Applications; 
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.