Accounts Payable Lead at Alterman

 Overview:

This Accounts Payable Lead works primarily, though not exclusively, with the Alterman Accounts Payable function.

Essential Functions:

1. 90%

• Oversees Accounts Payable Associates and Specialists processing vendor invoices. 

1. Reviews issues and concerns from Specialists.
2. Ensures proper GL and cost center coding.
3. Oversees the approval for payment from Project Managers for all major purchase/subcontract/rental invoices, ensuring that approvals occur timely.

• Communicates with manager regarding recurring vendor issues and areas of improvement.
• Responsible for maintaining relationships with vendor representatives to engage problems before they become issues.
• Maintains communication with Corpay to ensure vendor payments, methods and changes as needed.
• Responsible for communicating payment options to new vendors and upgrading existing vendors as needed.
• Oversees invoice corrections as needed, documenting repeated issues, and communicating them to manager.
• Reviews and reports on Smart Sheet ticketing system to manager.
• Responsible for collaboration with Tax Specialist regarding vendor tax certificates needed.
• Responsible for collaboration with Finance Operations team to obtain sub/supplier lien waivers.
• Reviews weekly selection of vendor and overhead invoices with AP Specialist to ensure proper payments on Wednesday of each week.
• Approves the payment of invoices each Wednesday.  Reports cash requirements to Treasury.
• Runs necessary reports from Corpay to ensure outstanding items are responded to timely and refunds are reported to Treasury.
• Manages and reports to manager regarding vendor invoice receiving and coding, issues, and areas for improvement.
• Reviews and reports to manager regarding processing and coding of credit card statements for corporate card holders. Reports questionable charges to manager.  Submits employee reimbursable items to Payroll group.
• Reports metrics supporting staff productivity, invoices processed, problem invoices and vendor issues to manager.
• Manages projects regarding application of standard procedures and documentation of such.
• Manages projects regarding automation and improvements to processes for the AP team.
• Assists with training of Accounts Payable Associates and Specialists.

2. Performs other duties as assigned. 10%

Education and Experience:

• High school diploma or general education degree (GED) and associate degree required.
• 3+ years related experience required.

Skills/Abilities:

• Excellent verbal and written communication skills.
• Able to participate in meetings.
• Excellent interpersonal and customer service skills.
• Proficient with Microsoft Office Suite, or other related software.
• Able to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
• Able to define problems, collect data, establish facts, and draw valid conclusions.
• Able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Able to balance team and individual responsibilities.
• Able to complete administrative tasks correctly and timely.
• Able to adapt changes in the work environment.

Work Environment:

• Office environment with moderate noise level.

Physical Demands:

• Must be able to frequently sit.
• Must be able to use hands to finger, handle, or feel objects; must be able to reach with hands and arms. Manual dexterity associated with computer data entry required.
• Must be able to talk and hear. 
• Close vision required.