Asset and Fleet Administrator at Town of Addison, TX

About the Department

Under the direction of the Director of General Services, responsible for the Asset Management Program, Fleet Operations, and Fuel Operations. This position is responsible for the day-to-day management of programs, operating accounts, budgets, and the coordination of program/fleet/fuel activities. The incumbent provides other forms of technical assistance as needed, maintains records, and monitors work performed by vendors, providing updates.

Position Duties

• Provides technical assistance and information to the department director, consultants, developers, citizens, and Town staff on matters regarding asset management, fleet operations, and fueling operations to ensure conformance with Town standards and state/national regulations.
• Serves as a liaison with vendors, contractors, consultants; resolve issues between parties.
• Manage all aspects of assigned programs performed by employees and/or contractors to ensure compliance and proper performance.
• Manages the specifications, design, and purchase of vehicles and major equipment.
• Manages and monitors the daily activities of crucial programs and provides project status updates.

• Manages software and databases for the Town’s assets, fleet operations, and fuel system. Uses this data to create and issue reports, make decisions and recommendations, and efficiently and effectively manage these programs. 
• Maintains project quality assurance by reviewing and interpreting documents, specifications, and inspection reports, and acting as a liaison with contractors and other entities as assigned.
• Assists with administration of contracts by conducting meetings, reviewing periodic contractor pay applications, administrating change orders and negotiating change order prices.
• Manages all phases of assigned programs and projects.
• Reviews and negotiates scopes of work, contracts, invoices, pay estimates and change orders.
• Responds to a broad range of requests for information, service, concerns, or complaints from citizens, businesses, governmental agencies, and/or other interested parties regarding a variety of program and project related issues. Makes recommendations for solutions based on research findings.
• Proactive communication and professional project updates and presentations to all stakeholders; implement, manage, and improve information and project management systems as required.
• May be asked to perform additional job duties that are directly, indirectly, or completely unrelated to normal job functions in the course of presenting certain Town special events.
• Performs related duties as required or assigned.

Minimum Qualifications

Education and Experience:

• Bachelor’s degree in public administration, business or related field; AND
• Five (5) years of project management experience; OR
• An equivalent combination of education, training, and experience. 

• Must complete a State of Texas approved Underground Storage Tank Classes A, B, and C within six (6) months of appointment.
• Safe driving record and valid Texas Driver’s License. 
• Clear Criminal Background check and pre-employment drug screen.

• Knowledge of methods and practices used in the maintenance, repair, and operations of vehicles and major equipment.
• Knowledge of applicable local, State, and Federal laws, codes, regulations, and ordinances. 
• Knowledge of budgeting and purchasing procedures and processes.
• Knowledge of work safety policies, procedures, and practices.
• Knowledge of research techniques, statistical methodology, and report writing.
• Knowledge of facility maintenance and management techniques.
• Knowledge of municipal government functions, policies, and administrative procedures.
• Skilled in planning and prioritizing projects from start to finish (project management). 
• Skilled in compiling accurate and detailed analytical information, interpreting the data to formulate a recommendation.
• Skilled in problem solves on issues that arise with projects, contractors and within the operation of the Department.
• Skilled in performing a variety of duties on behalf of the Director with minimal supervision.
• Skilled in analyzing complex situations accurately and developing a recommended course of action.
• Skilled in evaluating policies and procedures and recommended improvements and efficiencies.
• Skilled in preparing clear and concise reports.
• Skilled in accurately compile and track detailed information and statistics on assets.
• Skilled in making presentations to the City Council or other groups.
• Working efficiently to meet deadlines.
• Ability to interpret technical and numerical information.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively both verbally and in writing.

Other Qualifications