Proposal Coordinator at Track Group Inc.

Company Overview:

Track Group Inc., a global leader in the provision of advanced electronic monitoring and supervision solutions to the criminal justice/corrections market.  For over 25 years, we have been providing our global clients with the industry’s most secure, reliable location tracking devices, complemented by flexible software, analytics, and app-driven monitoring solutions along with multi-levels of support services.

Summary:

The Proposal Coordinator is responsible coordinating all phases of the proposal process in response to U.S. and International Government agency’s Requests for Proposals (RFP/RFQ/ITB/IFB/RFIs). The Proposal Coordinator’s primary focus is to develop clear, compelling, and compliant proposal submissions. The successful candidate will have an opportunity to both support and learn from a talented and experienced bid team. Qualified candidates should have strong writing and organizational skills, a collaborative demeanor, and attention to detail that supports our delivery of winning proposals.

Core Responsibilities:

·        Analyze request for Proposals (RFPs), produce a high-level summary and quickly provide a snapshot to all involved departments on the proposal requirements.

·        Ensure the collection and execution of required forms and documents as required.

·        Remain fully informed of solicitation requirements and ensure compliance deadlines.

·        Updating proposal schedules, including establishing master schedule, milestones, managing adjustments to schedules, and ensuring on-time delivery of a fully compliant proposal.

·        Assist with the development targeted questions to obtain critical proposal information.

·        Communicate proposal requirements with and obtain updates from assigned team members.

·        Develop collaborative relationships with sales team and stakeholders, build rapport to collaborate on bid review, Go/No Go and proposal processes to achieve new business goals.

·        Ensure a complete and compliant proposal by leveraging current boilerplate content.

·        Maintain re-use libraries and ensure accuracy of current boilerplate content.

·        Support proposal response schedule and engage in proposal management processes.      

·        Review and analyze Solicitation and related documents, ensuring final proposal product is compliant and delivered on schedule.

·        Ensure the printing, packaging, and shipping of proposals as required.

·        Review and edit materials for compliance, messaging, completeness, and correct grammar and formatting.

Requirements

Qualifications Requirements:

·        Proposal management, writing or editing experience is required.

·        Experience with Government RFP (Request for Proposal) preferred.

·        Excellent communication (verbal and written) and organizational skills.

·        Proficient in the use of Microsoft Office Suite, Adobe Pro, and emerging AI tools

·        Experience with professional writing techniques and best practices.

·        Experience working with shared leadership in a cross-functional team.

·        Ability to manage multiple projects simultaneously while prioritizing timelines.

·        Ability to work within a team environment as well as independently.

·        Highly organized and detail-oriented team player.

·        Strong communication and time management skills.

Education Requirements:

·        Bachelor’s degree in marketing, business communications, or equivalent from an accredited university is preferred.

Benefits

• Generous amounts of time away from work to promote a healthy work-life balance. We offer unlimited paid vacation days in addition to 12 major holidays per year.

• Access to Medical, Dental and Vision insurances with company contributions for you and any covered dependents.
• Life Insurance, Short-Term Disability Insurance and an Employee Assistance Program provided to you at the company's expense.
• Ability to contribute to a company sponsored 401(k) retirement plan with company match on your contributions.
• Opportunities for growth along our clearly defined Career Path, including mentorship and leadership development programs to help you achieve all of your career goals.

Location:

Naperville, IL

Salary:  $60,000-$70,000 range

Track Group Inc is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or belief, marital status, pregnancy status, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.