Recruiting Assistant - Automotive at Ciocca Management Company Inc

Description

Job Title: Recruiting Assistant 

Position Summary:

The Recruiting Assistant supports the full cycle recruiting process across all departments, including sales, service, parts, and collision. This position plays a key administrative and coordination role, ensuring smooth and efficient experience for both candidates and hiring managers. The Recruiting Assistant is also responsible for maintaining accurate organizational charts, managing open-position reports, and providing essential data to support staffing and workforce planning initiatives.

Key Responsibilities:

• Provide administrative support for the recruiting process, including posting jobs, scheduling interviews, and tracking candidate progress.
• Assist with screening resumes and coordinating communication between candidates, hiring managers, and  recruiters.
• Maintain up-to-date organizational charts reflecting current staffing, reporting relationships, and approved open positions.
• Prepare and distribute weekly open position reports and assist in tracking recruiting metrics and hiring activity.
• Ensure accuracy of job postings and assist with editing job descriptions as needed.
• Support new hire onboarding  coordination by ensuring documentation is complete and properly routed.
• Assist with background checks, reference verifications, and candidate correspondence.
• Maintain candidate records and data integrity in the applicant tracking system (ATS).
• Collaborate with HR and department managers to ensure consistent communication on hiring needs and  staffing changes.
• Assist with career fairs, community recruiting events, and employment marketing efforts.
• Provide general administrative support to the Recruiting and HR teams as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in human resources, business, or related field preferred.
• 1–3 years of experience in recruiting, HR, or administrative support, preferably in an automotive or  dealership environment.
• Strong organizational and data management skills with high attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) with experience maintaining spreadsheets and charts.
• Experience with applicant tracking systems (Paylocity).
• Excellent communication, interpersonal, and follow-up skills.
• Ability to manage confidential  information with discretion and professionalism.
• Team-oriented with a proactive approach to problem-solving and supporting recruiting goals.

Preferred Skills:

• Familiarity with automotive dealership or fixed operations structures.
• Experience creating and updating organizational charts using software tools (Visio).
• Comfort working in a fast-paced, multi-location environment.

What we offer:

• Full Time
• PTO and holidays
• 401(K) retirement plan with company matching
• The top insurance program in the industry including medical, dental, prescription and vision
• Advancement within the Ciocca Automotive Family
• Employee discounts: purchases, repair, service, wash

At Ciocca Automotive, our team members enjoy a supportive and collaborative work environment. Don’t miss out on this exciting opportunity to grow your career! Apply now!

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.