Assistant AD Apparel, Equipment & Operations for SFS at Miamioh

Job Title

Assistant AD Apparel, Equipment & Operations for SFS

Department

Sport and Facility Operations

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$65,000

Position Salary Maximum

$73,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2025-10-27

Job Description Summary

The Assistant Athletic Director, Apparel, Equipment & Operations is a leadership position responsible for leading, managing, and overseeing all apparel, equipment and other operations for Miami University’s Intercollegiate Athletics Sport and Facility Services Department. This role requires providing strategic direction, managing a team, handling vendor relationships and payments, athletic licensing/branding and ensuring compliance with all university, conference, and NCAA rules. The successful candidate must effectively address the apparel and equipment needs of all athletic programs while maintaining the highest standards of quality, safety, and efficiency.

Job Description

Key responsibilities

Leadership and management: Lead, manage, and oversee all aspects of the apparel and equipment operations unit within Sport & Facility Services, including staff management, policy implementation, and strategic planning.

Vendor relations: Manage and negotiate contracts and the working relationships with the department's shoe and apparel provider as well as other vendors.

Budgeting and procurement: Oversee the Sport & Facility Services budget, procurement and payment process, and long-term planning for apparel and equipment needs across all sports and administrative areas.

Inventory and logistics: Monitor and maintain an accurate inventory system for all athletic equipment and apparel utilizing Teamworks and FRTrac. Process employee fringe benefits monthly taxation. 

Safety and compliance: Ensure all apparel and equipment operations and maintenance meet safety requirements and are in compliance with university, state, conference, and NCAA rules and regulations.

Staffing/Human Resources: Works with the ICA Business Office to ensure compliance with hiring (including ensuring the completion of student staff, ushers, game-techs background checks and work authorization forms), payroll, budget/purchasing, contracts and other record keeping rules and regulations.

Collaboration: Work closely with coaches, department directors, and campus facilities staff to address and anticipate apparel and equipment-related needs and projects.

Customer service: Ensure the highest quality of service and efficient operations for all apparel and equipment needs within the athletic department.

Laundry services: Oversee the department's laundry services and related equipment maintenance.

Minimum Qualifications

Bachelor’s degree

Proven experience in managing equipment operations for an athletic program

Expertise in contract negotiation and management, particularly with apparel and equipment vendors.

Knowledge, Skills & Abilities

Ability to manage complex budgets and inventory systems efficiently.

Strong leadership, strategic planning, and resource management skills.

Comprehensive knowledge of NCAA rules and regulations related to athletic equipment and apparel.

Excellent communication and interpersonal skills to collaborate effectively with coaches, staff, and external partners.

Proficiency with Microsoft Office programs, including Word, Excel and PowerPoint

Knowledge of Teamworks and Workday (preferred)

Knowledge of NCAA, MAC, and NCHC rules/regulations, specifically related to event management, camps, and apparel and equipment operations (preferred)

Preferred Qualifications

Degree in sports administration/management or related field

Master’s degree

Experience in managing equipment operations for Athletics at the collegiate level.

At least 3 years of events, facilities, apparel and equipment experience

Commitment to maintaining high standards of safety and operational excellence.

Additional Position Information (if applicable)

Required Application Documents

resume and cover letter

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.

Apply Now