Senior Payroll Specialist at Skillcloud HCM Solutions

Senior Payroll Specialist

Job Summary

We are seeking a detail-oriented and highly knowledgeable Senior Payroll Specialist to oversee and manage payroll processes for our clients. This role ensures accurate and compliant payroll execution, troubleshoots payroll-related issues, and supports clients with payroll inquiries. The Senior Payroll Specialist maintains payroll data integrity, assists with audits, and manages reporting tasks. Strong analytical skills, deep expertise in payroll systems, and exceptional client service are essential for success in this role.

Key Responsibilities

• Serve as the primary point of contact for clients regarding payroll processing and related queries.
• Ensure timely and accurate preparation, calculation, and submission of client payrolls.
• Address and resolve payroll discrepancies and troubleshoot issues as they arise.
• Conduct regular audits of payroll registers and reports to ensure compliance with legal and organizational standards.
• Stay updated on payroll tax laws and regulations, ensuring all processes align with current requirements.
• Maintain and update payroll systems with accurate employee data, including earnings, deductions, and tax information.
• Collaborate with HRIS or HCM teams to ensure seamless integration of payroll and HR data.
• Administer payroll-related benefits, including garnishments, 401(k) contributions, and other deductions.
• Reconcile benefits and payroll data to ensure accuracy.
• Generate and customize payroll-related reports for clients, such as tax filings, earnings summaries, and compliance documents.
• Oversee the preparation and submission of quarterly and year-end payroll tax filings, including W-2s and 1099s.
• Manage payroll-related components of OSHA logs and similar annual reporting requirements.
• Work closely with internal teams to support client needs and ensure accurate implementation of payroll solutions.
• Identify and implement process improvements to enhance the accuracy and efficiency of payroll services.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
• 4+ years of experience in payroll processing or payroll administration.
• Advanced and comprehensive knowledge of payroll laws, tax compliance, and benefits coordination.
• Extensive experience with payroll software and HCM systems.
• Strong analytical and problem-solving skills.
• Excellent communication and client service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, especially Excel, and deep familiarity with payroll systems.