Development Associate at NDI New Mexico

Description

Organization Mission

National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives.

Purpose of Development Associate Role:

The Development Associate manages the donor database, gift tracking, and acknowledgment processes in Salesforce.  The Development Associate assists the Development team with board/donor communication, committee meetings, fundraising events, and general administration to fulfill the goals of the department.  The Development Associate is part of NDI New Mexico’s administrative staff.

Primary Responsibilities:

Management of Development Database Functions

• Manages gift tracking, acknowledging, and reconciliation processes in Salesforce.
• Maintains the integrity of the portfolio system.
• Coordinates logistics for appeals and donor communications
• Administers the donor database
• Act as Salesforce resource for Advancement staff
• Works with the Director of Advancement, to establish consistent organization-wide procedures for administrative support functions in Advancement
• Runs reports, pulls lists, and manages the vetting process for the needs of the Development Team
• Supports the Director of Advancement and administrative departmental functions including filing, photocopying, preparing reports
• Participates in the Salesforce Committee meetings

Communication to Stakeholders

• Provides support for select committees, including sending meeting notices and agendas, taking and distributing minutes
• Coordinates Advancement updates to COF for biweekly board communications.
• Participates in, and project manages as required, cross-departmental projects

Coordination and Support of Events

• Prepare for, attend, coordinate, and follow-up all donor functions including Founders’ Circle, Gala, etc.
• Supports logistical aspects for night of events including table and theater seating, meal preferences, etc.
• Coordinates with the box office to ticket Board and VIPs for performances at The Dance Barns and The Hiland.
• Manages Gala registration for The Dance Barns and The Hiland

Other

• Assists in office management for the Development department
• Other duties as required

Working Conditions, Environment and Physical Requirements:

• Functions performed in a variety of environments including: NDI New Mexico offices, schools, residency sites, and other locations
• Requires reliable transportation and reimbursable in-state travel to NDI New Mexico locations, participating schools, residency sites, and community events 
• Requires weekend and evening hours
• May be required to lift up to 15 lbs.
• May be required to navigate stairs

Qualifications

Knowledge, Skills, and Abilities Required:

Job Specific Requirements:

• College degree
• Requires 1-3 years in job related duties including non-profit donor communications and database experience (Salesforce experience preferable)
• Excellent computer skills with MS Word, Excel, Salesforce, Outlook
• Excellent verbal and written communication skills

Core NDI New Mexico Employee Requirements:

• Believes in the mission of the organization
• Strives for excellence in this job with a “Can Do” attitude
• Ability to work with people of all backgrounds and ages
• Highly organized, detail-oriented and result driven
• Ability to prioritize work and multi-task to meet priorities
• Supports teamwork and collaboration by demonstrating strong interpersonal skills
• Communicates effectively through clear speaking, writing and effective listening
• Behaves respectfully, ethically and with personal integrity
• Operates in a fiscally responsible manner
• Demonstrates adaptability through a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency
• Professional appearance and telephone manner
• Communicates with board members, volunteers and donors in a courteous, enthusiastic and professional manner