Assistant to Dean at University of Oklahoma Health Sciences Center

Performs complex administrative duties for the Dean.  Directs and coordinates daily operations of the office or program by serving as a staff and resource person.  Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.  

Duties:

• Plans events and special projects.  
• Provides administrative assistance to the Dean of a College, to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities. 
• Works with other departments across campus.  
• Orders and tracks supplies and solves departmental problems as they arise. 
• Manages the daily operations of the office or program. 
• Assists Dean with the hiring and termination of office staff.  
• May delegate tasks and act as the lead employee. 
• Acts as the liaison between the College and other agencies.  
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.  
• May assist with other reports for the Dean.  
• Compiles data, statistics, and other information.  
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise to include but not limited to counseling students, event planning, producing in-house publications, and public relations functions. 
• Provides information or counseling to students, employees, or the outside public.
• Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems. 
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND:

• 60 months experience managing an office or program for a Dean, Director, or other leadership role.

Equivalency/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
• Demonstrated ability in document preparation and proof reading
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and within deadlines
• Ability to communicate verbally and in writing

Certifications: None

Working Conditions:

• Physical:
  • Sit for prolonged periods.  
  • Communicate effectively and listens.  
  • Use of a computer and calculator.  
  • Standing, stooping, bending, and reaching.
• Environmental:.
  • Standard Office Environment.  
  • Contact with employees, other departments, and outside entities.

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