Department Assistant, Agricultural Technologies/Applied Sciences & Technologies at Parkland College

Department Assistant, Agricultural Technologies/Applied Sciences & Technologies

This position is an on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $35,713.60.

Application Close Date/Time: Thursday, October 30th, at 7PM CT

TheDepartment Assistant is responsible for organizing and facilitating the operationalflow of the departments, assisting students, directing visitors, and providingsupport to Department Faculty Chairs, faculty, and staff. The position schedule is established by the Department Faculty Chairs and the Dean of CTE. Internal and external events occasionally necessitate an altered work schedule.  The position involves frequent handling of confidential information and records.  At times, minimal supervision is provided; the Department Assistant must be able to work independently and accurately prioritize tasks.

Applicants must submit:

• An online employment application
  
• Cover letter
  
• Resume or CV
  

Essential Job Functions:

• Provide front desk coverage and answer telephone, written, and in-person inquiries in both the Agricultural Technologies department office and the Applied Sciences & Technologies department office.  
  
• Direct inquiries as appropriate.
  
• Maintain department mailrooms and collect and distribute mail in the department office.
  
• Handle mailings and logistics such as food/catering and room reservations for special department events as needed.
  
• Report IT or physical plant issues reported by students or faculty.
  
• Submit custodial requests as needed. 
  
• Print and post office hour door cards and other signage in the department as needed.
  
• Assist with scheduling substitutes and initiate substitute payroll forms.
  
• Support the work of division administrative assistant and operations manager by collecting information from and communicating with department faculty as needed to obtain such information (including missed time reports, phase sheets, p-cards, etc.) 
  
• Enter requisitions using department or program budget lines (using program funds/instructional supplies lines). 
  
• Purchase and maintain organization and storage of office supplies for each department. 
  
• Maintain departmental records.
  
• Attend and take notes at department meetings.
  
• Assist with front desk coverage in the division office as needed.
  
• Coordinate scheduling of the K-building for AGCO-related events.
  
• Submit door access requests for the AGCO program.
  
• Provide clerical or logistical support for the work of division program managers as needed. 
  

Minimum Requirements:   

• High School diploma or GED equivalent.
  
• Excellent interpersonal and customer service skills.
  
• Proficiency in Microsoft office applications.
  
• Verbal and mathematical abilities sufficient to perform the functions of the position.
  
• In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment.  This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment.
  

Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver. More information on the benefits package may be found online at our Benefits page.

Sponsorship for work authorization is not available for this position.

Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://www.parkland.edu/careers will not be considered.

Please monitor your email, including spam or junk mail folders, for future correspondence from Parkland College Human Resources.
For further information on the application process, please contact Parkland College Human Resources at 217-351-2220.

Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.

Requests may be submitted by contacting Human Resources at 217-351-2220 or by emailing [email protected].

Equal Opportunity Employer