Safety and Insurance Coordinator at WesTech

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

 As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Summary

Join our team as a Safety & Insurance Coordinator, where you'll manage key risk and employee compliance processes—from insurance claims and certificates to fleet tracking, drug testing, and safety events. This fast-paced role supports multiple departments and keeps operations running smoothly. Make a meaningful impact while growing your career in a collaborative environment.

Candidates for this position may be required to pass pre-employment and periodic screenings, including background checks, drug and alcohol tests, or other necessary assessments.

Some of the work you will do: 

• Coordinate surety bonds documentation, ensuring timely completion and accuracy of all required forms.
• Manage Certificate of Insurance requests and communications with both internal stakeholders and external partners.
• Process and track insurance claims, managing initial correspondence with adjusters to ensure prompt handling.
• Support the insurance renewal process by gathering required documentation and maintaining organized, up-to-date records.
• Schedule and oversee employee drug testing to ensure compliance with company and client requirements.
• Process employee motor vehicle record (MVR) checks and client-mandated background screenings.
• Provide administrative support for the fleet management program maintenance schedules, fuel card tracking, and vehicle usage reports.  
• Assist in planning, coordinating, and executing annual safety events and training sessions.
• Contribute to the success of the Professional Services department by performing various administrative tasks that support ongoing business operations.

Here are the skills that you need: 

• 5 or more years of relevant work experience.
• High School Diploma/GED or equivalent education.
• Excellent grammar, writing and proofreading skills
• Proficient or higher computer skills including MS Office (Access, Excel, Outlook, PowerPoint, Publisher, Word, Teams) and PDF-XChange Editor
• Ability to work with others in an office environment and maintain a positive attitude
• Ability to manage multiple, competing deadlines in an efficient and effective manner 
• General clerical skills
• General math and problem-solving skills
• Typing speed of 40+ wpm

Here are the skills and qualifications that will set you apart: 

• Relevant post-high school training, certification, or coursework 
• Experience coordinating and/or managing projects
• Knowledge of or experience with Sharepoint, Microsoft Navision and CRM software
• Strong customer service orientation
• Ability to listen and integrate what is said into final product 
• Knowledge of or experience with insurance, safety, and corporate compliance

Physical Requirements:

• Ability to sit at workstation using computer/phone.
• Frequently required to sit, talk, hear, and see. Specific vision abilities required by this job include close vision and distance vision.
• Regularly required to move around the facility.
• Occasionally required to lift and/or move up to 40 pounds.

Benefits and perks we offer:

• Competitive salary and performance-based annual bonuses.
• Dollar for dollar 401K match of 6%.
• Flexible work hours, hybrid schedules with remote work options.
• Comprehensive health and wellness benefits package with an onsite and virtual medical facility
• Company HSA contribution, Paid Parental Leave, Employee Assistance Program
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.
• PTO plan and Paid Holidays.
• Tuition Reimbursement.
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.