Bookkeeper and Executive Personal Accounts at VESTA PROPERTY SERVICES INC

Description

COMPANY OVERVIEW

At Santa Rosa our philosophy is to provide a hands-on learning environment that utilizes one’s professional expertise and knowledge; in turn, you gain the exposure and experiences this industry has to offer! Santa Rosa provides exceptional property management services to businesses, residential associations, and developers across the state. We are always looking for unique talent and leadership to help us grow within our industry.

SUMMARY

The Bookkeeper is responsible for maintaining accurate financial records for both the marina operations and selecting executive-related accounts. This role oversees daily bookkeeping functions, reconciliations, and reporting to ensure accuracy, timeliness, and compliance. In addition to managing business transactions for the marina, the position also includes confidential financial recordkeeping and personal expense tracking for the CEO, requiring the highest level of professionalism, discretion, and organizational excellence.

RESPONSIBILITIES AND DUTIES include the following:

Marina Accounting Duties:

• Record and reconcile all marina-related financial transactions, including sales, dock rentals, fuel sales, inventory, and vendor invoices.
• Maintain the general ledger, prepare journal entries, and complete monthly bank reconciliations.
• Process accounts payable and receivable in a timely and accurate manner.
• Monitor cash flow, prepare monthly financial statements, and support budget preparation.
• Coordinate with the marina manager and external CPA to ensure accurate reporting and compliance.
• Track and process employee reimbursements, petty cash, and operational expenses.
• Maintain documentation for audits, tax filings, and insurance renewals.

Personal Bookkeeping & Financial Recordkeeping:

• Manage personal and household expense tracking for the CEO and his mother.
• Reconcile personal bank, credit card, and investment accounts.
• Organize and categorize expenses for tax and reporting purposes.
• Track payments related to medical care, household services, and personal purchases.
• Prepare reports summarizing spending, budgets, and upcoming payments.
• Coordinate with personal financial advisors, accountants, and vendors as directed.
• Maintain detailed, organized records while upholding strict confidentiality standards.

SUPERVISORY RESPONSIBILITY:

This position has no supervisory requirements.

WORK ENVIRONMENT:

Office-based with infrequent on-site or virtual meetings.

TRAVEL:

No travel is expected for this position.

QUALIFICATIONS:

• QuickBooks experience
• 2 to 4 years of bookkeeping, accounting or finance experience
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent judgment and discretion with confidential financial information.
• Ability to manage multiple sets of books (business and personal) simultaneously.
• Effective communication skills with executives, vendors, and professionals.

Software

• QuickBooks Pro or QuickBooks Enterprise
• Microsoft Office proficiency

BENEFITS

At Santa Rosa, we understand the importance of a well-rounded benefits program and provide you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.

In addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Santa Rosa has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates.

Alcohol and drug abuse pose a threat to the health and safety of Santa Rosa associates and to the security of the company's equipment and facilities. For these reasons, Santa Rosa is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications