Physician Recruitment Sourcing Specialist at Trinity Health

Employment Type:

Shift:

Description:

POSITION DESCRIPTION:

Under the direction of the Physician Recruitment Lead, undertakes administrative activities related to physician recruitment and onboarding of physicians as well as producing performance reports. Responsible for all administrative support activities associated with recruiting and onboarding of qualified physicians and producing and distributing reports necessary to improve medical group performance in both operations and value based contracts.

ESSENTIAL JOB FUNCTIONS:

Participates in the administrative recruitment activities required to coordinate the recruitment and onboarding of qualified physicians.  Duties to include requisition management, coordinating travel arrangements and on-site interviews, preparing interview expense reimbursement, coordinating and maintaining recruitment and onboarding process checklist.  Responsible for supporting the directors in their various recruitment methods: HCMG website, physician career websites, advertising, physician career fairs.  Physician HR data base management - Types of activities include creating requisitions, processing transactions required to onboard physicians, updating salary changes in systems, processing terminations, HealthStream training, and monitoring task completion.  Ensure physicians schedule in payroll management system to ensure biweekly pay coincides with contracted hours; makes changes when instructed by Director. Works with Directors to create, maintain and update HCMG physician opportunities in our Workday system and other tracking mechanisms. Knowledge of producing reports in Excel, Smartsheet and other platforms as required to support medical group operational performance improvement. Produce reports to meet payer expectations and close care gaps required to optimize performance in value based contracts.  Assists Directors in the development and maintenance of detailed reports for Physician/Provider Recruitment and onboarding to review the status of all recruitment efforts, and tracks physician/provider placement within HCMG. Supports and coordinates activities for various physician recruitment projects. Assumes additional responsibilities and performs other work as required.

ORGANIZATIONAL EXPECTATIONS:

Creates a positive, professional, service-oriented work environment by supporting the mission and values of both HCMG and Trinity Health. Must be able to work effectively as a member in support of the Physician Recruitment team. Adheres to HCMG’s standard of promptly providing a high level of service and respect to internal or external customers. Maintains knowledge of and complies with HCMG standards, policies, and procedures. Maintains general knowledge of HCMG office services and in the use of all relevant office equipment, computer and manual systems. Maintains strict confidentiality in compliance with HCMG and HIPAA guidelines. Serves as a role model by demonstrating exceptional ability and willingness to take on new and additional responsibilities.  Embraces new ideas and respect cultural differences. Uses resources efficiently.

ESSENTIAL QUALIFICATIONS:

EDUCATION:  Must possess a comprehensive knowledge of business or healthcare administration as normally obtained through a Bachelor’s Degree in business (preferred), communications, marketing, health care administration or related field or an equivalent combination of education and experience.

CREDENTIALS/LICENSURE: N/A

MINIMUM EXPERIENCE:  Minimum of three (3) years’ health care experience in physician recruiting coordination, medical staffing/credentialing, marketing/business development or health care administration preferred. 

POSITION REQUIREMENTS (ABILITIES & SKILLS):

Ability to maintain and/or work “non-standard” business hours to ensure availability for candidate access or other contacts, which may include early, late hours. High level of skills in operating a standard desktop and Windows-based computer system, including but not limited to, Microsoft Word, Excel, PowerPoint, Outlook, database applications, presentation software, Intranet and computer navigation.  Ability to use other software as required while performing the essential functions of the job. Excellent communication skills in both written and verbal forms, including proper phone etiquette.  Ability to speak before groups of people, either in-person or virtually. Excellent interpersonal skills, for working with physicians, medical staff leadership and administrative leadership. Demonstrated ability to work effectively by telephone and internet. Ability to work collaboratively in a team-oriented environment; displays courteous, professional and friendly demeanor. Ability to work effectively with various levels of organizational members and diverse populations. Ability to cross-train in other areas of the department in order to achieve smooth flow of all operations. Excellent organizational, analytical, time management and attention-to-detail skills for the execution of multiple assignments. Ability to independently plan, organize, prioritize assignments and responsibilities and time constraints in a fast-paced environment and adapt to them as they change frequently; work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles. Ability to exercise sound judgment and problem-solving skills. Ability to maintain any organizational information in a confidential manner. Successful completion of HCMG competency-based program within introductory and training period.

MINIMUM PHYSICAL EXPECTATIONS:

Physical activity that often requires keyboarding, filing and phone work. Physical activity that often requires extensive time working on a computer, sitting and/or standing. Physical activity that sometimes requires walking, bending, stooping, reaching, and/or twisting.        Physical activity that sometimes requires lifting, pushing and/or pulling under 30 lbs. Specific vision abilities required include close vision, depth perception, peripheral vision and the ability to adjust and focus.  Manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Must hear and speak well enough to conduct business over the telephone or face to face for long periods of time in English.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.