AR/AP Clerk at Helix ESG

POSITION:

ACCOUNTS PAYABLE AND RECEIVABLE CLERK

REPORTS TO:

CONTROLLER

GENERAL DESCRIPTION:

·         Accounts Payable and Receivable Clerk is responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial and administrative operations.

DUTIES / RESPONSIBILITIES:

·         Prepares and sends AR invoices to customers

·         Monitors customer accounts for overdue payments to follow up on collections

·         Handles discrepancies and resolves billing issues

·         Reconciles cost trackers to Oracle to ensure accurate invoicing

·         Performs PO matching with a high degree of accuracy

·         Processes vendor invoices and ensures they are paid on time

·         Verifies invoice accuracy and reconciles payments with vendor statements

·         Maintains customer and vendor records

·         Prepares check runs as needed

·         Provides support during audits by preparing necessary documentation

·         Maintains accurate and up-to-date financial records

·         Prepares sales tax filings and ensures timely submissions

·         Completes miscellaneous tasks as directed by management

COMPETENCIES:

·         Minimum 1-2 years in Accounts Receivable and/or Accounts Payable

·         Performs work under minimal supervision

·         Excellent bookkeeping skills.

·         Proficient in Word, Excel, and Outlook.

·         Pays attention to detail.

·         Also possess excellent verbal and written skills.

JOB SPECIFICATION:

Working Conditions:

·         Climate-controlled office environment.

Physical Requirements:

·         Must be able to lift 15 lbs.

·         Sitting for long periods.

·         Minimal standing and bending.