Receptionist & Office Assistant at VIZ Media
VIZ Media · San Francisco, United States Of America · Hybrid
- Professional
- Office in San Francisco
About Our Company
VIZ Media has been bringing the finest in manga, anime, and global entertainment to English-speaking fans across the world for nearly 40 years. From classic series like Dragon Ball, Sailor Moon, and Naruto to current hits like My Hero Academia, Demon Slayer, and Chainsaw Man, we continue to offer the best in action, romance, fantasy, and adventure stories for fans of all ages.
Our critically acclaimed manga, graphic novels, and books have won Eisner, YALSA, and Hugo awards and are available in both print and digital editions, and our premier catalog of anime titles can be seen on TV and via streaming and digital download, as well as in collectible Blu-ray and DVD sets at major retailers.
Learn more about VIZ Media, anime, and manga at www.viz.com.
Job Summary
VIZ Media, the world leader in English-language manga, is seeking a Receptionist & Office Assistant to join our small but mighty Corporate Support team. This role provides administrative support via phone and in person to employees, visitors, and clients of VIZ Media. The ideal candidate possesses excellent customer service and organizational skills and tackles any tasks with a positive and friendly demeanor. This position also assists with facilities responsibilities as needed.
What you’ll do:
- Provide front-desk, in-person, and phone support for VIZ Media.
- Meet and greet employees, clients, and visitors for VIZ Media.
- Work with Corporate Support to oversee security at front desk, including maintaining correct visitor sign-in and exit procedures.
- Inform VIZ Media staff when clients and visitors have arrived.
- Act as initial contact for all visitors. Assist HR staff with visitor setup where needed.
- Provide backup support for Shipping and Facilities as needed.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Create and modify documents using Microsoft Office programs.
- Keep kitchen, conference rooms, and copy areas clean and assist with event set-up, execution, and breakdown.
- Assist with company events, such as coordinating with vendors.
- Assist in ordering and distributing corporate/employee gifts.
The ideal candidate has:
- 2-3 years of relevant administrative experience.
- Working knowledge of computer usage with fluency in Windows, Microsoft Word, Excel, and PowerPoint.
- Can work independently, balance multiple projects, and meet timelines.
- Work effectively with a team and interact with culturally diverse clients and staff.
- Strong interpersonal communication skills.
Work Environment & Schedule
Location: The Receptionist & Office Assistant must be local to the San Francisco Bay Area. VIZ Media operates on a hybrid schedule, and the Receptionist & Office Assistant should expect to work onsite 4-5 days per week at our San Francisco office.
Schedule: This is a Regular Full-Time position with core hours of 9 am to 5 pm with some flexibility as needed.
Compensation: This position will be compensated at a rate of $26.45-$31.25/hour, depending on experience, with additional variable compensation.
VIZ Media offers the following benefits to its eligible employees:
- Partially subsidized Health, Dental, and Vision insurance
- 401(k) savings plan – including employer matching
- Flexible Spending – health and dependent care
- Commuter stipend for in-office work
- Life Insurance/AD&D/STD/LTD
- Legal & ID Theft insurance
- Group Pet insurance rates
- Paid holidays, vacation, and sick time - plus your birthday is a holiday!
- Philanthropy program, including paid time off for volunteer work
- Wellness program, including fitness membership discounts and reimbursement
- Full time casual dress
- Flexible work hours
As part of a multi-media entertainment company, employees may be subjected to work-related content such as: sexually explicit images, nudity, and graphic violence. Applicants should be willing to work with this type of content.
VIZ Media is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.
Please beware of recent scams to online job seekers. Any email from the VIZ Media recruiting team will come from an @viz.com email address (for example, [email protected]) or from our recruiting system Greenhouse (for example, [email protected]). If the email is not from one of these addresses, it is not from VIZ Media.
VIZ Media respects applicants' privacy rights. To review VIZ Media's Privacy Policy, please visit VIZ Media Applicant Privacy Policy - CA.
