Executive Assistant - Harveston at Great Hearts Academies

JOB SPECIFICATION 

POSITION: Executive Assistant ADMN2068 A-Executive Assistant(H) 

DEPARTMENT:  Academy, Admin                             

LOCATION: Harveston, with options for hybrid          

REPORTS TO: Head of School 

EEO Classification: Professional  

FLSA STATUS: Non-exempt, Part –time $18-22/hour 

SUMMARY 

The Part-Time Executive Assistant to the Head of School provides essential support by managing communications, calendar coordination, and administrative tasks. This includes filtering emails, scheduling meetings and interviews, and assisting with the hiring process. 

The role requires a proactive, organized individual capable of working independently, exercising professionalism and confidentiality at all times. Excellent communication, strong organizational skills, and adaptability are key in a fast-paced environment.  

This is a part-time, hourly position, with a flexible hybrid work schedule. 

JOB DUTIES AND RESPONSIBILITIES 

• Filter and prioritize emails for the Head of School 

• Manage and maintain the school’s calendar; coordinate meetings and appointments 

• Assist with scheduling and conducting interviews 

• Prepare and distribute agendas and meeting materials 

• Respond professionally to inquiries from staff and external contacts 

• Support logistics for school events, meetings, and external engagements 

• Assist with onboarding new staff 

• Maintain electronic and physical records with discretion and confidentiality 

• Support special projects as needed 

• Perform additional administrative tasks to support the leadership team 

QUALIFICATIONS 

• High school diploma or equivalent; college coursework preferred 

• Prior administrative support experience a plus 

• Proficiency in Microsoft Office Suite and Microsoft Teams is important and preferred 

• Ability to exercise good judgment and maintain strict confidentiality 

• Strong organizational skills and attention to detail 

• Reliable, self-motivated, and adaptable 

• Excellent verbal and written communication skills 

Additional Requirements  

Type of fingerprint clearance: Must pass background check, which is completed by the Louisiana Bureau of Criminal Investigation (LCBI), which includes fingerprinting and a signed statement authorizing the release of information from the LCBI to the school.    

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately. Must be able to maintain a stationary position for 25% of the time. May frequently move around the classroom, position self to be level with student desks and communicate accurate information and converse with others for 75% of the time. 

This description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.  

Great Hearts Academies is an Equal Opportunity Employer.