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Administrative Assistant at Clark-Pleasant Community School

Clark-Pleasant Community School · Whiteland, United States Of America · Onsite

2025-10-14 14:00:00.0

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Administrative Assistant

JobID: 2580

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
10/13/2025

Location:
Whiteland Elementary

Date Available:
10/27/2025

Additional Information: Show/Hide

Reports To	Building Principal	Supervises & Evaluates	None
FLSA Status	Non-Exempt	Compensation	Based on Classified Pay Structure
Work Calendar	196 Days	Standard Hours 7.5
Status	Classified	PERF	CPCSC is a Non-PERF District

ESSENTIAL FUNCTIONS:

Serve as receptionist for the main office: phone and door
Student Management System - update student information, enter daily attendance/tardies for all students, attendance reports (daily & monthly), maintains on a weekly basis,sends out attendance and tardy letters weekly
Bus routes: list of student names and addresses for each bus list # on enrollment cards
Maintains student files of medical notes, parent notes for absences, etc
Compiles and e-mails daily attendance report for staff
Student records: Obtain new student enrollment information, including health and academic records; properly permit the release of withdrawn student information
Yearbook - coordinating/compiling pictures and sale of yearbook
End of year awards for Awards Day in May
Report Cards: Print and distribute to teachers, create honor roll, post recognition, prepare honor roll awards and other student recognitions
Volunteer forms: collect and file all background checks; keep database; update names of volunteers for teachers on shared drive
Maintain a list of students that have restraining orders on file
Assist the nurse in emergency situations
Assist Secretary/ECA treasurer in performing duties as needed
Review and distribute hard copy and electronically school newsletter - bi weekly
Record behavior referrals in management system
School photographer - takes photos of all events and visitor presentations
Distributes awards for FEARSOME 15 math facts incentives
Posts any information in the collections cases (main hall and south wing)
Update electronic sign, Facebook and Twitter
Run student birthday report monthly
Run class list and prepare cover letter for field trips
Perform other secretarial duties as required by the building principal

QUALIFICATIONS:

The preferred candidate must have excellent communication and technology skills
The preferred candidate must maintain confidentiality of all school information
The preferred candidate will have school secretarial experience
The preferred candidate must be knowledgeable and skilled using Word, Excel, etc. and have experience with data input
The preferred candidate must have an excellent attendance record and must be dependable.
Nurture a positive relationship with super-ordinates, subordinates and peers.
Demonstrate respect for super-ordinates, subordinates and peers
Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player

AAP/EEO/DIVERSITY STATEMENT

Clark-Pleasant Community School Corporation believes in equal employment opportunity for all without regard to race, color, religion, sex, gender, sexual orientation, age, national origin, disability, or veteran status.

The policy extends to recruiting and hiring, working conditions, training programs, promotions, and all other terms, conditions, and privileges of employment.

As an equal opportunity employer, CPCSC actively supports and seeks to implement all federal and state legislation and rules pertaining to the employment process. CPCSC expects and requires its employees to comply with this policy in every respect.

People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ, regardless of age are encouraged to apply. We are committed to developing a diverse and talented team. If you are excited about this role, but are you unsure whether you meet 100% of the requirements, we encourage you to inquire and/or apply online.

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Administrative Assistant at Clark-Pleasant Community School

Additional benefits

Other home office and work from home jobs

Lunch Driver

Secretary II (Activities Office)

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