Executive Support Specialist at Gulf Coast Regional Blood Center

GULF COAST REGIONAL BLOOD CENTER

 Location:   1400 La Concha Houston, TX  77054

Position Title: Executive Support Specialist

Join our team of heroes!

Are you looking for more than a job? We are hiring a professional and results-oriented professional that has the ability to not only support but partner with the Executive team to achieve goals.

Reporting to the Executive Support Services Manager, the Executive Support Specialist provides high-level administrative and operational support to executive leaders and their teams, ensuring seamless execution of priorities across the organization. This role combines traditional executive assistant responsibilities, flexible department-level support, and ownership of specialized operational areas that advance organizational effectiveness and governance. Specialists collaborate closely with each other, providing cross-coverage as needed to maintain uninterrupted support for leadership.

This role is great for those who enjoy using their talents to add value to critical operations.

JUST FOR YOU:

• Career advancement opportunities.
• Competitive compensation and benefits package.
• Texas Medical Center location with free parking.
• Engaging and exciting opportunity to SAVE LIVES.

In this role, you will:

Core Executive Administrative Support
•    Provide comprehensive administrative support including calendar management, travel arrangements, expense processing, and meeting logistics for assigned executives.
•    Prepare, proofread, and format correspondence, reports, presentations, and communications on behalf of executives.
•    Coordinate logistics for in-person, virtual, and hybrid meetings, including space reservation, technology setup, and materials preparation.
•    Manage confidential information and sensitive communications with discretion and professionalism.
•    Serve as liaison between executive leadership, internal teams, and external stakeholders.
•    Participate in cross-coverage for fellow specialists, ensuring continuity of support during absences.
•    Oversee the Executive sponsor department-related purchasing activities and ensure proper reconciliation of expenses
•    Manage timekeeping functions and generate reports to support departmental oversight
•    Support client-facing systems and assist with service coordination as needed
 

Department and Team-Level Support
•    Provide tailored support to the executive’s immediate team or department, based on priorities established by the executive leader.
•    Facilitate communication flow, scheduling, and coordination within the department.
•    Assist in coordinating departmental projects, communication, and initiatives as directed.

Specialized Operational Ownership
•    Lead and own a designated operational area aligned to organizational priorities. Examples include but are not limited to:
o    Board and governance materials preparation and coordination.
o    Corporate event planning and execution.
o    Executive and CEO performance reporting, including metrics tracking and content development.
o    Governance communications or committee coordination.

Standards and Process Stewardship
•    Maintain consistency in formatting, branding, and documentation standards across all executive communications and materials.
•    Establish and maintain organized systems for document management, version control, and knowledge sharing.

Additional Responsibilities
•    Support other projects and assignments as delegated by the executive leader or the Manager of Executive Support.
•    Proactively identify opportunities for process improvement within administrative and governance support function

We need someone who has: 

Associate's degree or equivalent from an accredited two-year college or technical school or equivalent work experience. Strong written and verbal skills, business acumen, and a minimum of three years of executive experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to operate a computer and other office machinery and remain in a stationary position.  The employee must frequently lift and/or move up to 10 pounds.  Employees are required to be familiar with and abide by the team lift requirements as specified in the Safety Program in an effort to prevent bodily injury and for the health and safety of others.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Think you have what it takes to save lives with us? We want to hear from you.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

The Blood Center is an Equal Employment Opportunity Employer. Qualified applicants for positions are considered without regard to race/ethnicity, color, religion, national origin, age, pregnancy, sex, sexual orientation, gender identity, transgender status, military status, protected veteran status, disability status, genetic testing results or any other basis or characteristic prohibited by applicable law, statute, regulation or Executive Order.