Executive Assistant, Experienced at Blue Shield of California Group
Blue Shield of California Group · Long Beach, United States Of America · Hybrid
- Professional
- Office in Long Beach
Your Role
The Office of the Chief Medical Officers is responsible for the clinical performance of the respective lines-of-businesses. The Executive Assistant will report to the VP, CMO, Commercial Markets, and will also support the VP, CMO, Medicare. In this role you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executives. The EA also serves as a liaison to the executive leadership team; monitors and responds to emails, heavy scheduling and calendaring meetings; organizes and coordinates executive outreach; and oversees special projects. In this role you will need to be creative, agile and nimble, and enjoy working in an environment that is member-driven, results-driven, and service oriented.
The ideal individual will have the ability to exercise good judgment and a high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The EA position requires the ability to work independently as well as within a team environment on projects from inception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.
Responsibilities
Your Work
In this role, you will:
- Carry out administrative, analytical or procedural tasks with high degree of autonomy
- Handle administrative matters, in the absence of, or on behalf of, the executives
- Provide administrative oversight of third-party relationships through implementation of designated systems, routine monitoring of performance, and tracking of goods and/or services
- Serve as administrative liaison between manager and direct reports and others within and outside the organization
- Manage day-to-day organization of executive’s calendars, appointments, meetings, and related schedules
- Organize and support business line events and meetings
- Coordinate any on-site activities, as the need arises
- Providing meeting support, including attending the meeting, running slides, and taking minutes
- Has a strong command of Microsoft Excel and PowerPoint; research required information or background on organizations and individuals; prepares travel arrangements, expense reports, plans/coordinates and ensures the senior executive's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win situations for direct access to the executive
Qualifications
Your Knowledge and Experience
Requires a bachelor's degree or equivalent experience
Requires at least 3 years of prior relevant experience
Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols
Must manage collaboratively and thrive in a fast paced, rapidly changing environment; must possess a positive, can-do attitude and value continuous professional development
Must have excellent communication skills, both verbal and written, and work with a sense of urgency while applying well-honed attention to detail
Expert proficiency with Microsoft Office applications, electronic communications, and technical savviness are required
About Company
About Blue Shield of California
As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.
At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.
Blue Shield is a U.S. News Best Company to work for, a Deloitte U.S. Best Managed Company and a Top 100 Inspiring Workplace. We were recognized by Fair360 as a Top Regional Company, and one of the 50 most community-minded companies in the United States by Points of Light. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!
Our Values:
- Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
- Human. We strive to listen and communicate effectively, showing empathy by understanding others' perspectives.
- Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Our Workplace Model:
At Blue Shield of California and the Ascendiun Family of Companies, we believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the diverse needs of our workforce.
Two Ways of Working:
- Hybrid (Default): Work from a business unit-approved office at least two (2) times per month (for roles below Director-level) or once per week (for Director-level roles and above). Exceptions:
o Member-facing and approved out-of-state roles remain remote.
o Employees living more than 50 miles from their assigned offices are expected to work with their managers on a plan for periodic office visits.
o For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.
- On-Site: Work from a business unit-approved office an average of four (4) or more days a week.
Physical Requirements:
Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.
Please click here for further physical requirement detail.
Equal Employment Opportunity:
External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
