Office Assistant IV - Facilities at Bexar County, TX

About the Department

Position Duties

• Directly assists with providing department services to other County employees and the general public
• Provides clerical support to the Adult Detention Facilities Maintenance Section in the administration of the section's daily work order requests and preventive maintenance program system
• Responsible for the collection of data, data entry into the system, generating reports and performing system back-ups
• Assists with special projects using independent decision-making and judgment
• Maintains statistics and develops complex reports
• Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
• Maintains and updates personnel records such as attendance and worker's compensation
• Assists with budget preparation and other related accounting functions
• Responds to general and complex questions and complaints regarding department or work
• May supervise, lead or train administrative or clerical support personnel
• May develop office administration procedures
• May order and maintain supplies/fixed assets
• May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
• May open and distribute mail
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.
• Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
• Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public
• Must be proficient in Excel, Word, Adobe, and outlook
• Must possess skill to type 45 wpm with no more than 7 errors; Requires recent typing test administered by hired date (Typing tests may be administered by Department, Human Resources or Workforce Solutions Alamo Career Centers)
• Must possess and maintain a valid Texas driver's license
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• Must be able and willing to attend training at department's discretion
• This position is subject to reassignment within the department at any time during employment tenure
• When required, shall work extra hours, holidays, evenings, weekends and other shifts
• May be required to work more than 40 hours during the workweek

• Working conditions are in an office environment
• Physical requirements include lifting/carrying 5-10 lbs. occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard, typewriter and basic office equipment. Subject to sitting, standing, walking, handling, twisting and reaching to perform the essential functions

Other Qualifications

EQUAL OPPORTUNITY EMPLOYER


 

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.