Special Events Coordinator (IN-HOUSE ONLY) at Coast Community College District, CA
Coast Community College District, CA · Huntington Beach, United States Of America · Onsite
- Professional
- Office in Huntington Beach
About the Department
About Golden West College
Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).
D.E.I.A - Diversity, Equity, Inclusion and Accessibility
At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:
- Mission, Vison and Values
- GWC Vision 2030 Comprehensive Master Plan
- GWC Employee-Student Demographics
- Student Equity and Achievement Program
2. Develops and maintains participant lists. Arranges for sites, speakers, judges, panels, etc. Prepares program schedules. Arranges for media or other participation as deemed appropriate.
3. Interacts with campus and District-level Administrators on a regular basis to coordinate and provide logistics and hospitality support to activities, events, and training activities.
4. Provides support to events-in-progress. Arranges for multi-media support, programs, production of materials, evaluations, certificates, supplies, and refreshments.
5. In competitions, works with judges, event leaders, and panels to select events, criteria, format, and participation rules.
6. Prepares and maintains lists and pertinent participant and venue information. Accesses the database to produce confirmation letters, fee statements, invoices, billings, other mailings, and registration support.
7. Participates with marketing and event leaders in developing interest in events. Prepares advertising-quality flyers, announcements, programs, and course catalogs. Coordinates and may prepare design and layout of graphic artwork to support events.
8. Arranges for and may design certificates used to acknowledge participation and competition results. Arranges for special awards, depending on the nature of the event.
9. Composes a variety of correspondence on original formats such as memos, requisitions, forms, letters, reports, and agendas.
10. Prepares fee and expense statements to participants and prepares monthly billing statements.
11. Performs other related duties as assigned that support the objective of the position.
12. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
Position Duties
2. Requires special skill at coordinating events for large groups and multiple organizations including competitions that last for multiple days.
3. Requires in-depth knowledge of and skills in graphic arts, desktop publishing (including the supporting graphics software) and related tools used for producing brochures, flyers, announcements, and catalogs.
4. Requires a working knowledge of spreadsheet, word processing, and interface programs.
5. Requires working knowledge of special rules and regulations governing workshops, competitions, and special events.
6. Requires sufficient problem solving skills to work from an objective and develop action plans for completion of all phases of an assignment.
7. Requires math skills sufficient to compute sums, quotients, fractions, percentages, and ratios.
8. Requires knowledge of proper English usage, grammar, spelling, punctuation, and format to prepare professional correspondence.
9. Requires sufficient human relations skills to facilitate small group processes, coordinate work of others, make announcements to large audiences, and convey a positive image of the District.
2. Requires the ability to work flexible hours, including evenings and weekends, as
assigned.
3. Requires the ability to operate a personal computer terminal, printers, and specialized
software.
4. Requires the ability to analyze technical problems and to develop and apply appropriate
solutions.
5. Must be able to convert a project objective into a sequenced list of tasks and action plans.
6. Requires the ability to write correspondence in a professional manner.
7. Requires the ability to prioritize work in order to meet deadlines and maintain schedules
in an environment where multiple deadlines are common and sometimes conflicting.
8. Requires the ability to work effectively as part of internal and external teams devoted to
customer service.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or
are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with
applicable state and federal law.
Minimum Qualifications
This is an IN-HOUSE ONLY, regular, full-time, 12 month per year classified position. The normal hours of work are 6:00 a.m. to 2:30 p.m., Monday through Friday. Hours will vary and may include nights and/or weekends in order to meet the needs of the department. The effective date of employment will be arranged with the supervisor.
ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) to check if your application may be impacted. Additionally, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.
Application Requirements
To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59 pm, Friday, October 24, 2025.
Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
A complete application packet includes:
- A complete Coast Community College District Online Employment Application.
- A Current Resume of professional and educational background and experience.
- A Cover Letter detailing your experience related to the role.
- Responses to Supplemental Questions. Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank.
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing [email protected] or by calling 714.438.4716.
PAY PHILOSOPHY:
Benefits
This position is eligible for the following benefits. Please visit the benefits tab above for additional information.
- Generous medical, dental, vision and life insurance plans for employees and dependents
- 21 paid holidays
- Cumulative sick leave
- Paid vacation
- Longevity salary programs
- PERS/STRS retirement plans
- Deferred compensation/457 plans
- Employee Assistance Program
Employment Information
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
- The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
The SELECTED CANDIDATE is required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
- Participate in a new hire onboarding appointment with an Employment Services Representative.
Other Qualifications
Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.
Coast Community College District Title IX:
For more information on Title IX click here
The 2025 Coast Community College District Annual Security and Fire Safety (Download PDF reader) provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions. Apply Now
