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Administrative Assistant at None

None · Huntsville, United States Of America · Onsite

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Primary Responsibilities/Requirements:

  • Greet department visitors (public, patients, physicians, and hospital staff) and respond to requests and/or direct to appropriate personnel or department.
  • Answer incoming calls and direct them to the appropriate person or department, and/or take precise
  • Oversight and maintenance of patient claims and suits.
  • OBERD results distribution.
  • Maintains the business calendar and daily schedule for the
  • Provide direct clerical support to the President including scheduling meetings and appointments, opening mail, draft/prepare correspondence and reports, and other clerical duties, with and without direction.
  • Provide administrative support to Executive Suite in the absence of their assistants or other required duties.
  • Works independently using discretion and diplomacy to accomplish objectives, priorities and deadlines defined by the President.
  • Provide clerical support in scheduling meetings as assigned. Meeting preparation to include scheduling of meetings, confirmation of participants, preparation agendas and handouts, set up laptop / audio-visual equipment as needed, complete minutes from the meetings, reserve location, ordering/ delivering of food and process invoices from meeting or payments to participants, plus meeting room clean up.
  • Address patient and family members’ problems and complaints with empathy, accuracy, and compassion in a timely manner. Follow complaints/compliments documentation process as outlined in Patient Feedback Monitoring program.
  • Patient discharge letters
  • Complete all aspects of travel and conference/meeting registration arrangements following the Huntsville Hospital Travel Policy for the President.
  • Run/analyze reports, learn current systems of TOC, become a vital resource for long-term projects of important key indicators. Identify trends and other important data points, review and create spread sheet for the Executive Suite of TOC and HH-TOC.
  • Support Human Resources Director, Chief Financial Officer with monthly reports and other assigned high-level reports. Credit card statement monthly reconciliation for the hospital. Business Licenses and Personal Property Taxes Document preparation.

Job competencies:

The qualified candidate must have the ability to perform the job successfully by demonstrating the following competencies:

  • Oral communication – Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings. 
  • Planning/Organization – Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans. 
  • Problem Solving – Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. 
  • Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.

 

Qualifications:

  • HS/GED required
  • Computer (Microsoft Word, Excel, PowerPoint, Zimbra, Kronos, Internet, Lawson)
  • Proficiency with Microsoft Office applications
  • Detail oriented with a high degree of accuracy with the ability to multi-task
  • Ability to work with minimal supervision
  • Excellent communication skills both oral and written

 

Preferred Qualifications: 

  • Minimum of 2-4 years experience in clerical role with equivalent responsibilities as described above in job summary
  • Bachelors in health care administration

Physical Demands:

  • Must be able to use arms, hands, and fingers skillfully
  • Constant standing, walking, or sitting for long periods of time
  • Must be agile and able to work efficiently in space-limited areas
  • Consistently work at a productive pace
  • Must readily adapt to frequent treatment schedule changes
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