Finance and Operations Manager - 1.0 FTE at Wellesley Public Schools

The Finance and Operations Manager provides high-level administrative and analytical support to the Assistant Superintendent for Finance and Operations. The position combines confidential administrative responsibilities with financial and operational analysis and includes direct supervision of the District Registrar. The manager carries out assignments that extend the work of the assistant superintendent and plays a key role in supporting effective district operations, budgeting, collective bargaining, enrollment management, and staff/community communication.

Core Responsibilities

Financial & Operational Analysis

• Collects, organizes, and analyzes financial, enrollment, and operational data to support decision-making.
• Prepares reports, presentations, and forecasts related to budget, collective bargaining, staffing, enrollment, capital planning, and external funds.
• Tracks district expense and personnel budgets, external funds budgets, staffing records, and monthly financial summaries.
• Assists in preparing materials for collective bargaining, contract negotiations, and union-related data analysis.
• Provides cost-benefit analyses and supports the evaluation of programs, services, and operational initiatives.
• Prepares staffing data, salary and full-time equivalency (FTE) analyses, and personnel reports for collective bargaining and budget planning.
• Coordinates with Human Resources staff regarding personnel matters to ensure consistency of records and processes.
• Manages the annual budget development process by overseeing timelines, collecting and reviewing data, and guiding the preparation and production of the budget document.

Administration & Confidential Support

• Manages the calendar, meetings, correspondence, and communications for the Assistant Superintendent. 
• Screens inquiries, drafts responses, and resolves issues independently whenever possible.
• Prepares and processes administrative paperwork, reports, and presentations. ? Responds to inquiries from staff, families, Town officials, and external partners on behalf of the Assistant Superintendent, often involving confidential or sensitive information.
• Maintains high standards of confidentiality in handling policy development, personnel information, collective bargaining projections and strategy, student data, and legal matters.

Supervision of District Registrar 

• Provides direct supervision and oversight to the District Registrar, ensuring accuracy and timeliness of student enrollment and records.
• Works collaboratively with the Registrar to support enrollment projections, residency verification, and compliance with state reporting requirements. 
• Reviews and monitors enrollment data to ensure consistency and accuracy for districtwide planning and decision-making.

Operations & Facilities Support

• Coordinates district facility and operational data for committees and planning purposes.
• Serves as liaison with the Facilities Management Department (FMD) regarding district facility needs.
• Coordinates food service audits, DESE reviews, and related compliance processes on behalf of the Assistant Superintendent.
• Oversees insurance filings and claims in collaboration with the Town and insurance providers.

Qualifications

• Bachelor’s Degree required; Master’s in Educational Administration, Business Administration, Accounting, or Finance preferred.
• Advanced skill in Microsoft Office (Word, Excel, PowerPoint); proficiency in database management and forecasting tools.
• Strong analytical skills with the ability to translate complex data into actionable insights.
• Knowledge of MUNIS or comparable financial management systems preferred. 
• Excellent oral and written communication and interpersonal skills. 
• Ability to prioritize independently, manage multiple projects, and meet deadlines. 
• Ability to foster collaborative, professional relationships.
• High level of discretion and ability to safeguard confidential information.
• Such alternatives to the above qualifications as the Assistant Superintendent may deem appropriate and acceptable.
• Successful completion of a Criminal Record Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprinting.

Supervises: District Registrar

Evaluated by: Assistant Superintendent for Finance and Operations

• Work Year: This position is a year-round, 12-month exempt position.
• Salary/Benefits: Competitive salary and benefits commensurate with qualifications and experience; individual contract.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and/or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms, climb or balance and stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Work is performed in an educational environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions. Non-Discrimination Statement: Applicants for employment are considered without regard to age, physical, mental or psychiatric disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status.