Administrative Assistant at Phasor Engineering Inc

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated “Administrative Assistant” to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities:

-       Daily office duties including:

o    Answering and directing phone calls

o    Receiving visitors

o    Assisting with employee queries

o    Ordering and vendor invoice verification of Office supplies and inventory

o    Travel bookings

o    PPE and swags inventory

o    Arranging meetings and room reservations

o    Assist organizing client and team events

o    Maintain office facilities and common areas

o    Records scanning, filing and all other administrative tasks.

o    Assist Calgary Office (HQ) administration team as required

o    Coordinate Incoming and Outgoing Mail & Shipments

o    Assist with vendor callback process

-       Project support duties

o    Assist with project set up

o    Support project cost tracking

o    Support invoicing

o    Permit applications and tracking

o    SAP Entry

o    Document control

Qualifications:

-       2 years office experience in a project support, administration or receptionist role

-       Proficient in MS Office, Word, Excel and Outlook

-       Excellent verbal and written communication Skills

-       Flexible and adaptable

-       Able to take initiative and ownership of tasks

-       Comfortable working individually and in a team

-       Attention to detail

-       Ability to prioritize tasks effectively

-       Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program