Executive Assistant at North Central Health Care

Executive Assistant Job Post

The Executive Assistant Opportunity:

The Executive Assistant provides high-level administrative support to the Executive Director, Leadership Team, and key external partners. This role ensures the smooth operation of executive functions through professional communication, meeting coordination, contract and records management, and strategic administrative support. The position requires discretion, excellent judgment, and the ability to manage sensitive and confidential information.

Compensation and Benefits:

• The starting pay range for this role is $23.92 to $26.05 based on education and experience.
• This job is full-time and in person, typically working weekdays 8:00am – 4:30pm.
• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you would be eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 6.95% and NCHC will match this at 100% each pay period!

What Qualifies You:

Required:

• High School diploma or equivalent
• More than 3 years’ experience in an administrative role.
• Valid WI driver’s license and use of a personal vehicle.
• Excellent oral and written communication skills.
• Advanced proficiency with Microsoft Office Suite.

Preferred:

• Associate’s degree in Administrative Support or related
• Experience supporting executives, boards, or public entities
• Licensed Wisconsin Notary Public, or ability to obtain license.

In evaluating candidates for this position, North Central Health Care may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

What an Executive Assistant does at NCHC:

• Serve as primary administrative support to the Executive Director, coordinating priorities, schedules, and communications.
• Coordinate and prepare materials for Executive Committee meetings, ensuring compliance with public notice and record requirements.
• Support strategic initiatives, community partnerships, and communications on behalf of the Executive Director.
• Coordinate logistics and materials for meetings with local, county, and state officials, legislators, and external stakeholders.
• Coordinates and supports meetings by preparing agendas, reports, presentations, and related materials; scheduling meeting rooms and appointments; and screening visitors and meeting requests.
• Maintains accurate meeting logistics and documentation, including taking and transcribing minutes, managing meeting records, and ensuring all details are organized and communicated effectively.
• Manage calendars, schedule meetings, and triage meeting requests for the Executive Director and the Leadership Team.
• Serve as a liaison between the Executive Director’s office and internal departments to ensure timely follow-through on action items.
• Support organizational contract processing from request through execution, including scanning, data entry, routing for signatures, and tracking renewal timelines.
• Maintain digital records and dashboards for organizational licenses, certifications, waivers, and surveys.
• Manages daily administrative operations by opening, sorting, and distributing mail; ordering office supplies for the Senior Leadership Team; and assisting with overall office organization.
• Maintains accurate records and documentation, including organizing purchase orders, invoices, and both paper and digital administrative files.
• Ensure compliance with record retention policies and Joint Commission standards.
• Plan and coordinate leadership and employee update sessions, public meetings, community presentations, and special events.
• Troubleshoot technology and logistics issues during high-visibility meetings.
• Provide exceptional service to internal and external stakeholders.
• Maintain strict confidentiality of sensitive information.
• Perform other duties as assigned to support executive and organizational priorities.

About North Central Health Care:

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs approximately 775 professionals in diverse roles across a variety of care and work environments. We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

In compliance with the American with Disabilities Act, NCHC will provide reasonable accommodations to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. North Central Health Care is an Equal Opportunity Employer.