GME Manager- Institutional Coordinator at Larkin Community Hospital

GME Operations Manager / Institutional Coordinator 

Larkin Community Hospital

South Miami, Florida

Reports to: Designated Institutional Official (DIO)
 Department: Office of Graduate Medical Education (GME)
 

Position Summary

The GME Operations Manager/Institutional Coordinator will provide administrative and operational leadership for the Office of Graduate Medical Education under the direction of the Designated Institutional Official (DIO). This position will manage GME operations and support accreditation activities and documentation related to graduate medical education.

Requirements:

• Master’s degree in healthcare administration or related field
• Bachelor’s degree required 
• Minimum of 3–5 years of experience in Graduate Medical Education administration, academic affairs, or healthcare management.
• Working knowledge of ACGME Institutional and Common Program Requirements.
• Experience managing accreditation processes, policies, or GMEC operations strongly preferred.
• Strong organizational and analytical skills with the ability to manage multiple priorities.
• Excellent interpersonal, written, and verbal communication skills.

Responsibilities

• Manage daily operations of the institutional GME Office and serve as a key liaison between the DIO, program directors, coordinators, and hospital leadership.
• Maintain and update institutional GME policies and procedures, ensuring timely GMEC review and approval.
• Monitor program compliance with work hours, supervision, evaluation, and other ACGME standards.
• Oversee and track Program Letters of Agreement (PLAs) and affiliations with participating sites.
• Prepare GMEC meeting agendas, compile materials, record minutes, and follow up on action items and policy dissemination.
• Support DIO with the coordination of special reviews, annual program evaluations, and institutional assessments as required by the GMEC.
• Assist with planning, logistics, and documentation for institutional site visits, mock reviews, ACGME Survey Prep sessions and special reviews.
• Serve as a resource for program directors and GME coordinators on ACGME, NRMP, ERAS and institutional policies.
• In collaboration with DIO, conduct monthly program coordinators training workshop 
• Facilitate onboarding, credentialing, and orientation processes for new residents and fellows.
• Manage communication between the institutional GME Office and all programs regarding deadlines, surveys, and compliance initiatives.
• Manage GME Residency Management System (New Innovations) and ensure accurate data entry, tracking, and reporting.
• Assist with GME IRIS 
• Coordinate the review and processing of institutional GME agreements and contracts.
• Collaborate with Human Resources and Finance on payroll, benefits, and appointments of residents and fellows, and GME staff.