Executive Assistant at Crown Automotive Group

Crown Automotive Group is hiring an Executive Assistant to support our executive leadership team! 

This position offers a unique opportunity to join a TOP 100 automotive dealership group, and a Tampa Bay TOP Workplace, providing comprehensive, executive administrative support, including scheduling, correspondence, document preparation, and reporting at our executive offices in St. Petersburg, FL.

A HIGH level of professionalism, requiring the ability to maintain confidentiality while handling sensitive information, is REQUIRED!

• Experience as an Executive Assistant is highly preferred! 
• Experience as an Executive Assistant for an automotive dealership is preferred, but not required.

Crown Automotive Group is a family-owned, dealership headquartered in St. Petersburg, FL since 1969 with several locations throughout the Pinellas County FL area as well as additional locations in Tallahassee, FL; Dublin, OH; Chattanooga and Cleveland, TN.

If you are looking for professional growth in a corporate environment handling a variety of duties in your day, including coordinating and managing projects and events ranging from small internal meetings to large-scale gatherings of up to 600 attendees, THIS is the opportunity for YOU!

 Apply TODAY!

We offer a great benefits package that includes the following:

• Competitive pay 
• Medical, dental and vision insurance
  • NO Health Plan Price Increase in FOUR years!
  • January Health Plan 'Premium Holiday' for the past FOUR years
    • Based upon Plan Performance as a Group
  • Single HSA Health Plan, $95/month!
• Short- and long-term disability coverage
• Life insurance
• Flexible spending accounts
• 401K w/ company match
• The stability of an established company 
• Opportunity for growth and advancement 
• Opportunities to serve your community 

Key Responsibilities:

• Provide comprehensive executive administrative support, including scheduling, correspondence, document preparation, and reporting.
• Develop, maintain, and manage documents, spreadsheets, presentations, and databases in Excel, Word, PowerPoint, and SharePoint.
• Coordinate and manage projects and events, ranging from small internal meetings to large-scale gatherings of up to 600 attendees.
• Serve as a communication point for leadership, team members, vendors, and partners.
• Track deadlines, deliverables, and priorities to ensure timely completion of tasks and projects.
• Support long-term and short-term planning, including project timelines and event logistics.
• Assist in developing procedures and workflows that improve organizational efficiency.
• Maintain confidentiality and professionalism while handling sensitive information.

Required Skills & Qualifications:

• Proficiency in Microsoft Office 365, particularly Excel (advanced functions, formulas, and data management), SharePoint, Word, and PowerPoint.
• Strong technical aptitude with the proven ability to quickly learn and adopt new technologies.
• Excellent organizational, time management, and multi-tasking abilities.
• Strong written and verbal communication skills, with the ability to interface effectively across all levels of leadership within the organization and externally.
• Demonstrated ability to manage projects and events, including logistics, planning, and execution.
• Detail-oriented with a commitment to accuracy and meeting deadlines.
• Experience in a fast-paced environment with shifting priorities.

Preferred Qualifications

• Previous experience in retail or wholesale automotive industry.
• Desire to learn and grow within the automotive sector if not already experienced.
• Experience supporting executives or senior leadership.

 Additional Special Skills and/or Abilities:

• Exceptional teamwork skills 
• Excellent interpersonal/communication skills – approachable, cheerful, helpful, etc.
• Ability to complete detailed paperwork.
• Ability to organize and manage multiple priorities.  
• Able to handle stress and problems effectively.
• Attention to detail imperative.
• Commitment to company values.
• Maintains professional appearance and demeanor at all times.  
• Ability to meet US employment and Crown’s eligibility requirements
• This position requires pre-hire background check/drug screen. 

Thank you for considering joining our team at Crown!

EOE/DFWP