Foundation Administrative Associate at Sandhills Community College, NC

About the Department

The Foundation Administrative Associate of the Sandhills Community College Foundation has overall responsibility of creating donor acknowledgment letters, creating Foundation E-publications including email newsletter and social media posts, assisting staff with donor events, and assisting with annual mailings. 

Position Duties

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Assist with coordination of Donor Correspondence: 
• Prepare Thank You gift acknowledgment letters  
• Support annual campaign mailings for all Foundation efforts  
• Reconcile Business Office receipts with Thank You Letters 
• Maintain scanned records and donor files in Etreive 
• Crosstrain as backup for gift entry and database management for Director of Operations  
• Support all Foundation data entry in CRM as needed and directed by Director of Operations 
• Coordinate Foundation Tables at Culinary/Guarantors Luncheons 
• Work with culinary faculty on seating arrangements 
• Communicate with Foundation guests about reservations, transportation needs and menus
• Boomerang lunch data: 
  • Enter attendee data in CRM or create new constituents for attendees 
• Work to capture attendee biographical notes – coordinate with other foundation staff as needed   
  • Coordinate with Director of Foundation Operations to facilitate this data entry 
• Produce lunch attendee lists for Development and Donor Relation Committee review   
• Support and staff other Foundation events as needed 
• E-Publications, social media management and email marketing including regular newsletter 
• Website calendar oversight 
• Oversee Constant Contact coordination with Marketing Department for Newsletters 
• Monthly campus newsletter email
• Coordinate and Maintain Alumni Outreach: 
• Ordering of Graduate Walk bricks 
• Ordering and distribution of Alumni pins at Commencement
• Boomerang: add alumni constituents as needed  
• Work with Marketing Department on Alumni outreach efforts  
• Work with Athletics on Alumni games – keep these records for the foundation and enter in CRM (Bloomerang) as needed. 

Minimum Qualifications

Required education and experience:
[Indicate requirements that are job-related and consistent with business necessity]

Associate’s degree required.  Proficiency with Microsoft Office Suite.  Ability to work well in an ever-changing environment.

Preferred education and experience:
[Indicate requirements that are job-related and consistent with business necessity]

Experience in events management and formal correspondence in a work setting.   Prefer experience working with a non-profit organization either as staff or volunteer.  Proficiency with standard office equipment and online filing systems.

Additional Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  Other Duties may be assigned as deemed appropriate and/or necessary by: President / Senior Leadership Team / Dean / Department Head / Supervisor

Other duties may be assigned as deemed appropriate and/or necessary by the college President, VP of Engagement, Sr. Director of Development or supervising Director.

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