Parish Secretary - Chicago - Vic. IV at Archdiocese of Chicago

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Assists in all functions of the parish office. Serves as first point of contact for those calling and entering the parish office. Provides secretarial and general office support for Parish staff. Maintain parish website, social media sites and prepare weekly parish bulletin. Publicly supports and promotes the mission of the parish. Acts in accordance with Archdiocesan policies, procedures and guidelines.

Responsibilities

• Greet callers and guests, take messages and route calls and parish emails as appropriate.

• Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
• Provide a high level of hospitality to visitors and meeting attendees.
• Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings.
• Record parishioner donations in ParishSOFT or similar software.
• Maintain parish files in an orderly and timely fashion.  Follow Arch Records Retention guidelines.
• Record sacramental records and provide copies when requested following Archdiocesan guidelines.
• Record mass intentions to be celebrated.
• Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
• Prepare correspondence and reporting using Microsoft Office. May draft correspondence for pastor’s signature.
• Prepare special mailings and other projects.
• Able to work at multiple locations, including traveling between locations
• Prepares and manages parish calendar for all parish activities.
• Maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Assist with communications:
     Prepare weekly bulletin
     Social Media maintenance and content
     Website maintenance and content
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.
• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
• Other assignments and projects as assigned.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly salary range of $16.75 - $26.75. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.